Payroll and Admin Manager

CA Financial Appointments; Western Cape; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player in Cape Town is seeking a skilled Payroll/Admin Manager to oversee financial operations in a bustling restaurant environment. This role demands exceptional attention to detail and the ability to manage multiple tasks efficiently. Responsibilities include payroll management, stock auditing, and financial reconciliations, ensuring smooth operations and compliance with regulations. If you have a strong background in hospitality and are passionate about numbers, this is an exciting opportunity to make a significant impact in a vibrant team.

Qualifications

• Experience in payroll management and administration in hospitality.
• Strong numerical skills for accurate financial reporting.

Responsibilities

• Manage payroll processes including PAYE and UIF calculations.
• Oversee stock management and financial reconciliations.
• Handle employee onboarding and maintain records.

Skills

Numerical Skills

Attention to Detail

Multi-tasking

Hospitality Experience

Tools

Sage VIP

Job description

One of the most prestigious restaurants in Cape Town is looking for a Payroll / Admin Manager to manage their busy and vibrant restaurant. Are you someone who can multi-task with extreme attention to detail? Then this could be for you. Normal office hours - no weekends.

Responsibilities :

1. Manage stock wastage on pilot, insert food and beverage stock takes on system.
2. Understand stock take variance and explain variance reports to GM / F&B manager.
3. Export stock audit report, change format, and add formulas; send stock figures to bookkeeper / accountant.
4. Manage staff clock-in system, track employee hours for payroll.
5. Handle employee onboarding, maintain staff files (hard copies and online).
6. Manage records on labor issues, collect leave forms, track uniform deductions.
7. Calculate PAYE, UIF, and other levies; prepare and check outsourced payroll deductions.
8. Administer WRSETA graduate or learnership programs.
9. Load payroll on Sage VIP for GM and accountant to review, then print and distribute payslips.
10. File SARS EMP201, SARS EMP501, SARS E-filing, IRP 5's.
11. Manage employee exit procedures and documentation.
12. Verify online banking payments, send to accountant for release.
13. Ensure cash flow for debit orders, transfer excess cash to investment accounts, process cashbook payments and receipts.
14. Reconcile cashbooks with bank statements daily and at month-end.
15. Oversee and train staff.
16. Balance daily cash-ups.
17. Manage and reconcile manager meals and check cash drops in the safe daily.
18. Review daily department sales analysis, reconcile sales and cashier slips.
19. Verify control accounts, ensure credit card transactions reflect in the bank.
20. Communicate shortages and sales issues with supervisors and GM.
21. Guide staff to improve sales recording, manage till returns and voids.
22. Prepare weekly and monthly sales reports for GM, including customer invoices and statements.
23. Manage functions and related payments.
24. Track all incoming monies and expenses.
25. Handle daily staff transport payouts.
26. Manage waiter/bar and runner tips, split daily tips, and pay out bi-weekly.
27. Reconcile event finances.
28. Reconcile creditor statements, load payments, and process discounts, claims, or returns.
29. Follow up with suppliers on credit notes.
30. Input/import supplier invoices and credit notes into Sage.
31. Perform month-end reconciliations.

Requirements :

1. Hospitality experience in a similar role is non-negotiable.
2. Proven experience in a similar role.
3. Accuracy and strong numerical skills.

Please note: If you do not hear from us within 2 weeks, consider your application unsuccessful for this role. We encourage you to follow us online and apply for other suitable opportunities.