Specialist : Human Resources Information System (HRIS) Administrator

Innovation Group; Johannesburg; Hybrid; ZAR 500 000 - 800 000; Full time

Job summary

A leading company in Johannesburg is seeking a Specialist HRIS Administrator to manage their HRIS system. This role involves system upgrades, compliance with data protection regulations, and providing technical support to users. The ideal candidate will have a strong HRIS background, excellent problem-solving skills, and the ability to work collaboratively with diverse stakeholders. The company offers hybrid working opportunities and continuous learning.

Benefits

Access to medical aid and provident fund

Continuous learning and training

Hybrid working opportunities

Qualifications

• Minimum of 5 years proven experience with HRIS software.
• Certification in Systems administration or HR Technology preferred.
• Strong knowledge of HR processes and compliance.

Responsibilities

• Manage and maintain the HRIS System, ensuring compliance with POPIA.
• Provide technical support and training to end users.
• Generate HR data for analysis and reporting.

Skills

Problem-solving

Communication

Interpersonal skills

Data analysis

Technical proficiency

Education

Tertiary qualification in Human Resources Management

Matric Certificate or Equivalent NQF Level 4 Qualification

Tools

HRIS software (e.g., Workday, SAP SuccessFactors)

Reporting tools (e.g., QlikView, Power Bi)

Job description

Looking to take your career in Human Resources to the next level? We are seeking a skilled and detail-oriented Specialist HRIS Administrator to join our Human Resource team in Johannesburg, Sandton. The main responsibility of the role is to manage our HRIS system focusing on system upgrades, end-user training, compliance with labour laws and regulations, and ensuring adherence to data protection regulations such as the Protection of Personal Information Act (POPIA).

Education

• Matric Certificate or Equivalent NQF Level 4 Qualification
• Tertiary qualification in Human Resources Management

Preferred

• Certification in Systems administration or HR Technology related field.

Experience

• A minimum of 5 years proven experience working with HRIS software, such as Workday, SAP SuccessFactors, Sage 300, Oracle HCM Cloud, or similar platforms.
• Experience working with reporting tools e.g. QlikView, Power Bi etc.
• Strong technical proficiency working with database management and data analysis.
• Excellent problem-solving skills and attention to detail, with the ability to troubleshoot complex issues and propose effective solutions.
• Strong communication and interpersonal skills, with the ability to effectively interact with diverse stakeholders.
• Knowledge of HR processes, regulations, and compliance requirements.
• Ability to manage multiple tasks and priorities in a fast-paced environment.

Responsibility

• Manage and maintain the HRIS System, including system configuration, data integrity and security settings in compliance with POPIA and other relevant legislations.
• Work collaboratively with HR Team to understand business requirements and configure the HRIS system to meet business objectives.
• Provide technical support to end users, troubleshooting issues and providing timely resolutions.
• Coordinate systems upgrades and enhancement with service provider.
• Generate relevant HR data for analysis and reporting purposes.
• Compile monthly comprehensive system's performance reports summarizing key findings, trends, and insights.
• Partner with cross functional teams to integrate HRIS system with other systems and applications i.e. payroll, Learning management system (LMS), Information Technology (IT), Data Management etc.
• Create and deliver training content and guidelines for end users to enhance proficiency in utilising the HRIS system.
• Provide project administrative support throughout implementation stages when launching a new HRIS system.
• Provide day-to-day support of HR System-related issues to Functional Leads, HR Users, and end-users including understanding new functionality and assisting business stakeholders in using the HRIS system effectively and efficiently
• Conduct regular audits on HR data to ensure accuracy, consistency and compliance to policies and regulations.
• Assist with configurations and modifying HRIS system to ensure it aligns with the business HR processes and procedures.
• Identify, address, and mitigate risks associated with data breaches and ensure compliance with data protection regulations (POPIA).
• Conduct regular risk assessments of the HRIS to identify potential vulnerabilities, weaknesses, and threats to data security.
• Demonstrate a customer-centric approach to address stakeholders needs and concerns promptly.
• Proactively communicate and keep stakeholders informed about HRIS system projects and initiatives,
• Work closely with stakeholders to define reporting requirements. Ensure in-depth understand on the type of information stakeholders need, the frequency of reporting, and the format preferences.
• Ensure regular interaction with HRIS system service provider to build and maintain an effective relationship.
• Create a culture of ownership and accountability throughout the organisation in support of our values.

What we offer :

• Access to medical aid and provident fund
• Continuous learning and training.
• Hybrid working opportunities

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