Purchasing And Asset Management Coordinator

Purchasing and Asset Management Coordinator

Listing reference : track_

Listing status : Under Review

Apply by : 8 October

Job category : Stock Control

Location : Randburg

Contract : Permanent

EE position : Yes

Introduction:

Tracker is seeking the services of a Purchasing and Asset Management Coordinator within the IT department. The incumbent will be responsible for executing IT purchasing and IT asset management responsibilities on behalf of the IT Infrastructure department.

Key Responsibilities

1. Responsible for the purchasing of all IT Equipment for Tracker Connect.
2. Ensure that Tracker procurement policies and procedures are adhered to.
3. Gather supplier documentation for procurement to register the supplier.
4. Maintain detailed records of all purchasing requests.
5. Ensure that all purchasing requests are authorised by the relevant business unit budget owner.
6. Maintain relationships with preferred suppliers.
7. Sourcing quotations as per the Tracker procurement policy and creation of POs.
8. Ensure suppliers submit invoices and payments are done on time to avoid service disruption for non-payment.
9. Assist finance with reconciling Technology supplier accounts as required.
10. Review department cost centre financials for accuracy and report or address mispostings.
11. Ensure that all equipment to be returned from users is captured on the asset management tool.
12. Maintain and manage a warranty repair register indicating all Tracker owned equipment currently with suppliers for warranty repair.
13. Maintain and manage an off-site repair register indicating all Tracker owned equipment currently with suppliers for out of warranty repair.
14. Ensure in collaboration with finance that new assets purchased by Technology on behalf of Tracker are assigned to the correct business unit.
15. Maintain a library of Tracker owned and licensed software.
16. Maintain and manage a process for issuing and returning software to and from the Tracker software library.
17. Maintain and manage a register of the software licenses owned by Tracker and the equipment that the software is installed on.
18. Take part in the departmental monthly budget review with Finance.
19. Work with department PAs and regions to execute Technology consumable requests from the business.
20. Manage the asset disposal process in line with Tracker asset disposal policies and procedures.
21. Manage the storage, purchasing and issuing of any spares held in stock, including routine stock takes.
22. Manage the department asset register and notify finance of changes as required.
23. Manage the issuing of equipment to department staff and ensure that issued equipment is returned upon employment termination.
24. Manage the fire sale of old IT equipment and update the asset management tool accordingly.
25. Keep the asset management data updated with accurate asset details including the purchase price.

Minimum Requirements

1. Senior Certificate (Matric Certificate or similar qualification).
2. Minimum 2 years' experience working in a financial (procurement/creditors) environment.
3. Computer Literate (Ms Office and Outlook).
4. Fixed Assets management and Inventory management experience is an advantage.
5. Experience with Willow system, Firebird, Accounts Payable and Fixed Assets modules is an advantage.
6. Experience in designing and implementing processes is an advantage.
7. Customer Service Orientation.
8. Logical Thinking and Judgment Ability.
9. Relationship Building Skills.
10. Good Communication Skills.