Faculty Administrator

Lyceum College; Randburg; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a dedicated Faculty Administrator to ensure efficient academic operations. This role requires a proactive individual with strong organizational skills and a student-centric approach. You will coordinate vital administrative processes, support faculty and students, and ensure compliance with institutional standards. If you have a passion for educational administration and a knack for managing multiple priorities, this is the perfect opportunity to make a significant impact in a dynamic academic environment.

Qualifications

• 3+ years in academic administration or similar role in higher education.
• Relevant diploma or degree in Administration or Education.

Responsibilities

• Provide administrative support to academic staff and faculty leadership.
• Coordinate examination logistics and ensure compliance with policies.
• Manage student communication and support for academic resources.

Skills

Active Directory

Business Management

Database Management

Online Instruction

Student Records Management

Troubleshooting

Lesson Planning

Ethics

Diversity

Political Science

Education

Diploma in Administration

Degree in Education

Job description

The Faculty Administrator plays a crucial role in ensuring the smooth operation and administration of the faculty. This position involves coordinating academic administrative processes, maintaining compliance with institutional and regulatory standards, and providing essential support to academic staff, students, and faculty leadership. The role requires strong organizational skills, the ability to manage competing priorities, and a student-centric approach to administration to ensure operational efficiency.

Key Responsibilities

1. Academic Administrative Support

• Provide comprehensive administrative support to academic staff and faculty leadership.
• Oversee the creation and maintenance of academic calendars, timetables, and schedules.
• Maintain accurate records of academic programs, student enrollment, attendance, and grades.
• Coordinate the preparation, distribution, and collection of academic materials.
• Serve as the primary point of contact for academic staff regarding administrative queries.

Student Communication and Support

• Act as a liaison between students and faculty, responding to inquiries and providing guidance.
• Assist students with registration, course enrollment, withdrawals, and program changes.
• Disseminate important academic information via various communication channels.
• Facilitate student access to academic resources such as study materials and learning platforms.
• Address student concerns, escalating issues as necessary.

Examination and Assessment Administration

• Coordinate the preparation, distribution, and collection of assessments.
• Manage the logistics of examinations, including room bookings and invigilator assignments.
• Ensure that student results are accurately recorded and submitted on time.
• Monitor compliance with institutional policies on assessment practices.
• Assist in organizing and preparing for examination boards.

Quality Assurance and Compliance

• Ensure compliance with institutional policies and external regulatory standards.
• Assist in accreditation and reaccreditation processes by maintaining accurate records.
• Monitor and update student and program data for quality assurance.
• Support the preparation of reports and audits.
• Maintain accessible records of academic policies and procedures.

Admissions, Vetting, Graduation, and Logistical Support

• Assist with admissions vetting to ensure required documentation is met.
• Support the graduation vetting process, ensuring academic requirements are fulfilled.
• Coordinate logistics for admissions events, orientations, and graduation ceremonies.
• Provide administrative support for processing graduation materials.

Technology and Learning Management System (LMS) Support

• Provide administrative support for the institution's LMS.
• Assist academic staff and students with technical issues related to digital learning platforms.
• Ensure academic content on the LMS is up-to-date.
• Collaborate with IT teams to resolve technical issues.

Data Management and Reporting

• Manage academic data accurately, including student records and compliance documents.
• Generate reports on academic metrics such as student performance and enrollment trends.
• Adhere to data privacy and security policies.

Requirements

Qualifications & Experience

• A relevant diploma or degree in Administration, Education, or a related field.
• At least three years of experience in academic administration or a similar role in higher education.

Education

Same as qualifications above.

Key Skills

Active Directory, Lesson Plans, Ethics, Diversity, New Faculty, Student Records, Topics, Business Management, Database, Online Instruction, Troubleshoot, Literature, Adult Learners, Backup, Political Science

Employment Type : Full Time

Experience : 3+ years

Vacancy : 1