Administration Manager - Centurion

Instacom; Gauteng; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking an Administration Manager to lead the administrative division. This full-time role involves ensuring compliance with corporate governance, managing departmental budgets, and enhancing administrative systems. The ideal candidate will have a strong background in administration and management, with excellent communication skills and a knack for problem-solving. Join a dynamic team dedicated to continuous improvement and operational excellence, where your contributions will play a vital role in the company's success.

Qualifications

• 5+ years of administration and management experience in a reputable business.
• Strong knowledge of administration and business operations.

Responsibilities

• Coordinate and manage the administrative division ensuring compliance with governance.
• Monitor and improve staff performance and productivity.
• Manage supplies and departmental budgets.

Skills

Written and spoken English

Time management

Negotiation skills

Analytical skills

Attention to detail

Management skills

Education

Matric certificate

Tools

PC programs

Job description

Job Title: Administration Manager

Instacom reserves the right not to make an appointment to any advertised position.

Preference is always given to existing Instacom employees, and the selection is based solely on merit and qualifications.

Instacom – Instant Communications Solutions (Pty) Ltd supports global fair practice and business ethics, emphasizing the continuous development of our human capital as the key resource to our success in the business and the global market.

If you do not hear from us within 10 working days after the closing date, please consider your application unsuccessful.

Position Overview

We are seeking an Administration Manager to join the Instacom team. The incumbent will coordinate and manage the administrative division, ensuring compliance with corporate governance and administrative procedures across all departments. The role also involves ensuring contractual obligations and vetting processes are completed to maintain business continuity.

This is a full-time, office-based position located in Gauteng.

Responsibilities

1. Apply rules, policies, and procedures related to various funds, ensuring compliance with service level agreements.
2. Organize and manage administrative activities, ensuring professional responses and performance standards.
3. Monitor and improve the performance and productivity of staff.
4. Ensure payments adhere to contractual agreements.
5. Maintain relationships with stakeholders.
6. Review and enhance administrative systems.
7. Manage supplies and departmental budgets.
8. Control departmental assets and ensure financial compliance.
9. Ensure adherence to governance policies and regulations.
10. Contribute to departmental and strategic planning.
11. Set goals and streamline administrative processes.
12. Supervise office activities and staff, including cleaning, reception, and administration assistants.
13. Maintain filing systems and ensure legal compliance.
14. Perform vetting procedures, invoicing, and account reconciliations.
15. Prepare reports for senior management.
16. Manage external applications and distribute confidential documentation.
17. Assess staff performance and promote a positive work environment.
18. Collaborate on policy implementation and process improvements.
19. Participate in ongoing training and personal development.
20. Ensure compliance with the POPI Act and establish privacy standards.

Minimum Skills & Competencies

• Excellent written and spoken English, with report and email writing skills.
• Strong time management and prioritization skills.
• Valid driver’s license.
• Negotiation, decision-making, and creative problem-solving skills.
• Proficiency in PC programs and related skills.
• Knowledge of company policies, regulations, and directives.
• Analytical and report writing skills.
• Ability to organize and complete tasks efficiently.
• Attention to detail and strategic thinking.
• Knowledge of sales administration, workflow, and contractual risks.
• Understanding of quality control procedures.
• Advanced management skills.

Job Specifications

• Minimum of 5 years of administration and management experience in a reputable business.
• Matric certificate.
• Strong knowledge of administration and business operations.

If interested, please complete and submit the application form below.