Receptionist & Office Administrator

First Distribution; City of Johannesburg Metropolitan Municipality; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading company is seeking a Receptionist & Office Administrator to manage the front desk, assist with administrative tasks, and ensure a professional office atmosphere. The ideal candidate will have strong interpersonal skills and a proactive approach to office management.

Qualifications

• 2-3 years of experience in Receptionist and Office Administration.
• Excellent international business language skills (English), both written and verbal.

Responsibilities

• Greet visitors and assist with queries and navigation.
• Manage reception area and maintain office security.
• Assist with day-to-day operations and admin functions.

Skills

Initiative

Self-Management

Attention to Detail

Teamwork

Problem Solving

Education

Matric

Tools

Microsoft Packages

Job description

Location: 48 Oak Avenue, Unit 14, Highveld Techno Park, Highveld, Centurion

Reports to: Regional Executive Branch Manager

Direct Subordinates: 0

Total Staff in Function: 9

WORKING RELATIONSHIPS:

Internal:

• Procurement
• Sales Operations
• Brand Operations
• Account Managers
• System Engineers / Presales
• Marketing
• Logistics
• Regional Managers

External:

• Vendor
• Resellers
• End Users
• Vendor Alliance Partners

JOB SUMMARY:

Main Purpose of Position:

The main purpose of the Receptionist & Officed Administrator includes greeting visitors, helping them navigate through the office.

Attending to client’s queries, answering the telephone, assist with admin-related functions which includes but are not limited to maintaining meeting room calendars appointments. To assist with the day-to-day operations and requirements of the Branch.

KPA

PERFORMANCE STANDARDS

Reception Administrative Responsibilities

• Serve as the face of the company and create a positive and professional office atmosphere.
• Managing the reception area by always keeping it tidy and presentable.
• Maintain office security by controlling access via the reception desk.
• Attend to all walk-in customers and couriers.
• Answering and screening calls for the Epsidon Holdings switchboards timeously, taking messages, and redirecting calls.
• Prepare the Coffee Station in the morning and make sure everything is ready for the day
• Manage meeting rooms calendars which include assisting staff with booking of meeting rooms and assist with meeting room setup where needed.
• Receive and distribute deliveries and mail.
• Organise a roster for relief receptionists ensuring all functions are always covered and assist with training of all new reception relief staff.
• Assist with day-to-day issues that might arise at reception.

General Duties and Responsibilities

• Report any issues pertaining to the building to the Branch Manager or the Lessors building supervisor.
• Ensure the reception runs smoothly and liaise with IT to ensure the telephone system is always functioning.
• Work hand in hand with the CPT/JHB/DBN PA for any maintenance requirements or issues pertaining to the offices.

Office Administration Responsibilities

• Ordering and inventory of Office Stationaries.
• Ordering and inventory of Office Supplies.
• Maintaining marketing inventory lists.
• Maintain the Branches Health and Safety sign-in register.
• Maintain the Cleaning Roster and Check lists.
• Completion of Training register.
• Manage the FD CEN shared leave calendar.

OUR CORE VALUES:

• Trust

It is the starting point of being able to work together. When we trust, we feel safe.

Be happy at work and love what you do. This is an overall productivity booster and enhances performance.

• Teamwork

Strive to work productively in cooperation with one another, fostering a healthy atmosphere with mutual support, thus allow-ing everyone to achieve their own work-related goals.

• Integrity

Be honest and truthful in your dealings with peers, customers, and vendors.

• Accountability

Accountability allows us to learn. Be accountable for the consequences of your actions.

• Respect

Respect is not only a promise, but it is supported by actions.

• Passion

Passion is the energy that keeps us going. Everyone at Epsidon, puts their heart into their work and is passionate about be-coming the best version of themselves.

Professionalism and positivity are the demonstrated attitudes with internal and external stakeholders.

REQUIREMENTS:

Internal training associated with competencies:

During the first week of your employment, you’ll be presented with a meticulously crafted learning map designed to seamlessly guide you through your on-the-job training experience.

Minimum Qualifications:

• Matric
• Computer literacy and working knowledge of Microsoft Packages
• 2 – 3 years of experience in Receptionist and Office Administration.
• Takes initiative and is pro-active
• Strong Relationship and Self-Management Skills
• Take Initiative
• Ability to remain calm under pressure
• Attention to detail with a high level of accuracy
• Honest and trustworthy
• Highly organised, motivated, and skilled problem solver
• Must be a team player
• Must work well with all kinds of people

Office Requirements:

• Office-based working environment.
• Semi-formal dress code.
• Working hours are from: 08:00 – 17:00.
• Excellent international business language skills (English), both written and verbal.
• Reliable transport to and from the office.

Note:

• This is a permanent position subject to a three-month probationary period.
• You will be required to perform such duties as reasonably required by the business.
• Your job description may be amended from time to time if it is valid and reasonable.
• You will serve the Company or any Associated Entity in such capacity as management may reasonably require.
• Duties must be performed faithfully, diligently, and to the best of your abilities.
• You agree to use your best endeavors to promote the best interests of the Company and any Associated Entity.
• You may be required within reason, to work outside of set duties and/or perform in more than one role.

Please submit your CV application to our dedicated careers email address at [e-mail] , accompanied by a Motivational Letter. This letter should detail your qualifications, skills, and experiences, aligning them with the specific job functions of the role you are applying for.

Apply Online Here

* Name & Surname.

* Email Address.

* Please Attach Your CV.

* Previous Total cost to company package (Average Gross).

* Expected Total cost to company package (Average Gross).

* Do you have a criminal record? (Yes / No) If yes, please elaborate.

* Have you ever been dismissed? (Yes / No) If yes, please elaborate.

* Please motivate why you will be a good fit for the role with reference to the minimum requirements and qualifications as per the job description. 0 /1000

* Do you have a positive attitude? Yes No

* I hereby authorize the Company Human Resource Department, and the authorized Management team / Company to use, review and process any personal information provided to the company during my application as well as any information that I have provided in support of my application. I understand my right to privacy and the right to have my personal information processed in accordance with the conditions for the lawful processing of personal information and hereby give my consent to the Company to collect, process, and share relevant personal information where the company is legally required to do so. In addition, I have also received permission from my References to provide the Company with their details. Yes