Legal Secretary

Mba Inc; Durban; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking an experienced legal secretary to provide essential administrative and coordination support to their attorneys. This dynamic role involves managing legal documents, preparing court filings, and ensuring the efficient operation of the legal practice. Ideal candidates will have a strong background in legal administration, excellent communication skills, and proficiency in tools like Ghost Practice and MS Office. Join a supportive team where your attention to detail and organisational skills will make a significant impact in a fast-paced environment.

Qualifications

• 6 to 8 years of relevant experience in legal administration.
• Experience with Ghost Practice and excellent typing skills.

Responsibilities

• Provide administrative support to attorneys and manage legal files.
• Prepare and file court documents and assist with legal research.

Skills

Legal Administration

Communication Skills

Organisational Skills

Problem-Solving Skills

Time Management

Typing Skills

Education

Legal Qualification

Tools

Ghost Practice

Caselines

Court Online

MS Office (Word, Excel, Outlook)

Job description

What we are looking for: An experienced legal secretary to provide administration and coordination assistance and support to the attorneys.

Key Responsibilities and Duties include but are not limited to:

1. Provide administration and coordination assistance and support to the attorneys;
2. Filing, organising, and maintaining documents, case files, and law libraries;
3. Opening and closing of legal files in accordance with the legal practice;
4. Organise and maintain legal files in accordance with the legal practice;
5. Assist in handling legal administration requirements;
6. Assist in the preparation and processing of legal documents;
7. Apply to court for hearing and trial dates;
8. Prepare, serve, and file court documents;
9. Prepare legal notices and letters;
10. Check and monitor standing instructions;
11. Print all correspondence, pleadings, and documents, and file them in physical/hard copy files;
12. Ensure dispatched documents are accurate;
13. Create new matters on Ghost Practice and provide fee earners with matter numbers;
14. Manage incoming mail and documents;
15. Liaise with messengers/drivers;
16. Arrange client consultations and update them on the status of their matters;
17. Assist in maintaining the contacts register and legal opinions database;
18. Assist attorneys with legal research;
19. Provide administrative support;
20. Manage reception area when necessary.

Required Qualifications, Experience, and Competencies:

• Legal qualification would be advantageous;
• 6 to 8 years relevant experience;
• Experience in using Ghost Practice, Caselines, and Court Online;
• Excellent computer proficiency (MS Office Word, Excel, Outlook);
• Excellent verbal and written communication skills;
• Ability to work independently and complete assignments within given instructions and routines;
• Experience in administration and coordination;
• Exceptional telephone etiquette;
• Organisational, problem-solving, and time management skills;
• Excellent typing skills;
• Project management skills would be advantageous.

Required Attributes:

• Adaptable and organised;
• Digitally savvy;
• Ability to work on multiple projects simultaneously;
• Extreme attention to detail;
• Willing to work extra hours in a high-pressure environment.