Legal Practice Assistant

GARLICKE & BOUSFIELD INC; Wes-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player in legal services is seeking a dynamic Legal Practice Assistant to provide essential administrative and paralegal support. This role is ideal for a motivated professional with a strong background in legal environments, capable of multitasking and maintaining high standards of confidentiality. You will be responsible for managing front office duties, assisting attorneys with legal documentation, and ensuring efficient office operations. Join a collaborative team where your contributions will significantly impact the firm's success and client satisfaction.

Qualifications

• 3-5 years experience in a legal environment is essential.
• Strong knowledge of legal terminology and procedures.
• Ability to work independently and multitask efficiently.

Responsibilities

• Manage front office duties and client interactions.
• Assist attorneys with legal documentation and filing.
• Coordinate meetings and manage office supplies.

Skills

Legal Administrative Procedures

Document Formatting

Communication Skills

Multitasking

Confidentiality

Education

National Senior Certificate

Tertiary Qualification in Office Administration

Tertiary Qualification in Legal Studies

Tertiary Qualification in Paralegal Practice

Tools

Microsoft Office Suite

Legal Software Systems

Job description

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Garlicke & Bousfield Cape is seeking a dynamic and experienced Legal Practice Assistant to provide comprehensive administrative, paralegal, and front office support in a fast-paced legal environment. This role is suited to a professional with prior law firm experience who thrives on multitasking, takes initiative, and maintains the highest standards of confidentiality and service delivery.

Requirements:

·National Senior Certificate (matric) is essential.

·A recognised tertiary qualification in Office Administration, Legal Studies, or Paralegal Practice will be advantageous.

·Minimum 3–5 years of proven experience in a similar role within a law firm or legal services environment.

·Strong knowledge of legal administrative procedures, legal terminology, and document formatting.

·Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

·Proficiency in legal software systems (CMS advantageous).

·Exceptional verbal and written communication skills.

·Professional demeanour and the ability to deal effectively with clients, staff, and stakeholders.

·Ability to work independently, multitask efficiently, and maintain strict confidentiality.

·High attention to detail and excellent organisational skills.

Key Responsibilities:

Reception and Front Office Duties:

·Welcome and attend to clients and visitors professionally and courteously.

·Manage and operate the switchboard, directing calls and taking messages where necessary.

·Maintain a well-presented and efficient front desk and reception area.

·Coordinate meeting room bookings and MS Teams meetings and ensure they are well prepared for appointments.

·Handle incoming and outgoing mail, deliveries, and courier services.

·Prepare and serve refreshments (tea, coffee, water) for clients and meetings as required.

Legal and Paralegal Support:

·Assist attorneys and legal secretaries with preparing legal documentation, correspondence, and filing.

·Draft basic legal documents and forms under supervision.

·Compile, paginate, and index court bundles and briefs.

·Maintain accurate filing systems and ensure confidential case file management.

·Conduct basic legal research as requested.

Administrative and Office Support:

·Liaise with the Durban office as needed for operational and administrative coordination.

·Coordinate and schedule internal and external meetings, consultations, and events.

·Monitor and maintain stationery and office supply inventory.

·Assist with petty cash and basic financial administration, including invoice tracking.

·Support database management and document archiving systems.

·Provide administrative assistance to legal professionals and management, including opening files, client FICA requirements, fee capturing, and invoicing.

·Manage and liaise with the landlord and service providers.

General

·The opportunity will be subject to a probation period of six months.

·Recruitment will be based on the EE/AA objectives of the firm.

·CVs must be emailed to Selisha Bridglal at [e-mail] by no later than close-of-business of the 16 May 2025

·Enquiries must be directed to Selisha Bridglal via email or telephonically.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services

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