Head of Procurement Services and Insurance

SKA Observatory; Wes-Kaap; On-site; ZAR 800 000 - 1 200 000; Full time

Job summary

A leading organization in the field of science and engineering is seeking a Head of Procurement Services and Insurance. This senior role involves strategic leadership in procurement and insurance, ensuring best practices across global teams. The ideal candidate will have extensive experience in procurement for large-scale projects, excellent communication skills, and a commitment to sustainability and community engagement. The role requires managing a diverse team and engaging with various stakeholders to drive procurement initiatives that align with the organization's values.

Qualifications

• Experience leading a high-performing procurement function through change.
• Ability to negotiate and communicate effectively.
• Experience in international engineering or scientific environments.

Responsibilities

• Lead SKAO’s procurement and insurance team, ensuring best practices.
• Develop and implement procurement strategy aligned to SKAO’s needs.
• Manage SKAO’s global insurance portfolio and strategy.

Skills

Negotiation

Communication

Problem Solving

Education

MCIPS

Degree in Business Administration

Tools

Proactis

Unit4 ERP

Job description

This role is based at the SKAO Headquarters at Jodrell Bank, Cheshire, UK.

SKA Observatory is looking for an experienced procurement and insurance professional to further develop its procurement strategy and lead the team through the transition from a focus on high-value, complex construction and engineering contracts towards a high-volume transactional procurement environment. Reporting directly to the Chief Finance Officer (CFO), the ideal candidate will have experience within procurement for large-scale science or research infrastructure projects, or significant international engineering or construction projects involving government funding.

The Role

Reporting directly to the Chief Finance Officer (CFO), the Head of Procurement Services and Insurance is a senior manager role at SKAO, acting as the functional lead for all matters relating to procurement and insurance. With teams based in the UK, Australia and South Africa, this role is responsible for ensuring best practice in procurement and insurance is embedded globally across the SKAO locations, and for ensuring SKAO’s senior management team are well supported with all key procurement actions. The role requires strategic leadership and is expected to drive forward broader procurement initiatives that help to champion SKAO’s values, such as sustainable supply chains and community engagement projects.

The Head of Procurement Services and Insurance is a visible and active role within SKAO’s governance meetings, being the SKAO’s lead contact for all matters that require the attention of the Procurement Subcommittee such as contract awards, deviations and waivers. The role holder will also support the CFO with papers and presenting at the Finance Committee and Council meetings as required, including in relation to future strategic plans to expand SKAO. The role plays a key part in managing SKAO’s external stakeholders, with key contact points being the SKAO Member countries’ Industry Liaison Officers, government departments and major government funded research bodies. Stakeholder management is often complex, as SKAO’s procurement practices must take into account the social and economic return to its Member countries. The ideal candidate would therefore have experience within procurement for large-scale science or research infrastructure projects, or significant international engineering or construction projects involving government funding.

Since the SKAO’s inception in 2021, the key focus of Procurement Services has been the procurement of high-value, complex construction and engineering contracts, to support the telescope construction programme. However, with most of these contracts now awarded, the focus for procurement services is shifting as there is a greater need to develop solutions to further support the transactional procurement activities as they increase in volume in both Australia and South Africa. SKAO is about to implement Proactis as its sourcing, supplier relationship management and contract management software, to enable greater efficiency of low-value, high-volume procurement actions.

The role also encompasses the responsibility for the management of SKAO’s global insurance portfolio, with the support of external insurance brokers. As SKAO moves towards the completion of construction of the telescopes, the insurance strategy must also change, and the Head of Procurement Services and Insurance is responsible for implementing the new insurance strategy while maintaining the existing required coverage.

Key Responsibilities

• Global leader of SKAO’s procurement and insurance team, responsible for overall team performance and development, with direct line management of up to 5 staff;
• Continue to develop and implement the procurement strategy aligned to SKAO’s evolving needs and to deliver broader procurement initiatives that support SKAO’s values in safety and sustainability;
• Utilise the resources available within the procurement team and liaison with internal stakeholders to draft, negotiate, coordinate and manage all procurement contracts and framework contracts, including complex, high-value, long-term construction contracts and agreements, some of which are provided as in-kind contributions;
• Prepare and present contract award recommendation papers to SKAO’s Procurement Subcommittee and Finance Committee as required;
• Establish and maintain strong relationships with key stakeholders such as major suppliers, SKAO Member Industry Liaison Officers, and insurance brokers;
• Identify and lead opportunities for cost reduction and better value-for-money across SKAO’s supply chain;
• Maintain and improve existing procurement policies and processes to align to industry best practice, and input to cross-functional projects to support the development and integration of processes within other functions of SKAO, in particular for finance, ERP, legal, IT, programmes and operations;
• Responsible for development and maintenance of SKAO’s e-procurement tool, Proactis;
• Provide training to staff in relation to procurement policies and processes, to improve compliance and ultimately achieve greater value-for-money for SKAO;
• Act as the key liaison point for internal audit in relation to all procurement matters, and ensure that audit recommendations in relation to procurement are acted upon;
• Create and enhance existing procurement reporting for internal and external stakeholders as required;
• Develop and implement SKAO’s long-term insurance strategy;
• Manage the SKAO’s insurance portfolio, including policy renewals and overseeing claims;
• Review SKAO’s risk register to identify and propose additional insurable risks;
• Undertake any other reasonable duties as directed by the CFO or any other member of SKAO’s Executive Group;
• Be willing to travel, nationally and internationally. International travel is expected to be 2-3 times per year for up to 2 weeks at a time;
• Working outside of normal business hours may be required, especially for early morning meetings given the SKAO’s presence in Western Australia and the need to liaise with colleagues located overseas.

Mandatory Experience

• MCIPS or university degree in Business Administration, Economics and Law or related discipline with specific studies in contracts and procurement, or equivalent experience;
• Experience leading and developing a high-performing procurement and/or insurance function through a period of change, with ability to think strategically and provide clear direction;
• Experience of working in procurement in an international engineering or scientific environment involving a variety of cultures;
• Ability to negotiate, influence and communicate in a clear and concise manner both in writing and verbally, tailoring communication effectively to the audience;
• Ability to build strong and effective links within SKAO and the wider SKA project;
• Effective decision maker with a track record of resolving complex contractual issues and providing pragmatic solutions for implementation;
• Experience writing papers and delivering presentations to formal governance bodies;
• Excellent English oral and written communication skills;
• Problem solver with ability to manage conflicting priorities and work to deadlines, self-managing projects through to completion;
• A self-motivated team player who is flexible and adaptable to change.

Desirable Experience

• Knowledge and experience of using the NEC suite of contracts, in particular NEC4;
• Hands on experience developing or being a superuser of e-sourcing/e-procurement software, particularly Proactis and/or Unit4 ERP;
• Experience working in a scale-up or transformational environment, with evolving procurement requirements;
• Experience managing a complex insurance portfolio such as a multi-site OCIP or large-scale infrastructure insurance policy etc;
• Experience managing or co-ordinating with remote teams working in different time zones and different cultures;
• Experience working with public sector organisations such as research bodies, or with international organisations.

Equality Diversity and Inclusion Statement

SKA Observatory recognises that our diversity is a strength. We aim to create a welcoming and inclusive environment where everyone feels they belong, and diverse perspectives and ideas thrive. As such, Equality, Diversity, and Inclusion are at the core of SKA Observatory’s agenda.

Our aim is to recruit and retain the most talented individuals, regardless of gender, race, disability, age, sexual orientation, marital status, religion, nationality or background.

Women have traditionally been under-represented in the fields of science and engineering; SKA Observatory welcomes and encourages female applicants.

Where applicants with a disability need facilities or adjustments to enable them to participate in the recruitment process, these will be provided.

SKA Observatory welcome all candidates, especially those from member countries.

The “How to Apply” information contained within the SKA Observatory recruitment portal provides more detail regarding our application and selection approach.