Junior Administrative Assistant

O'Brien Recruitment; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic family-run business in the fuel retail industry is seeking an experienced Administrative Assistant in Cape Town. This role involves providing critical support to senior leadership, managing communications, and ensuring smooth operations across various sites. Ideal candidates will have strong organizational skills, experience in administration, and the ability to multitask effectively.

Qualifications

• Experience in administrative support is essential.
• Strong organizational and multitasking abilities required.
• Excellent written and verbal communication skills needed.

Responsibilities

• Provide full administrative support to the Director.
• Act as a liaison between head office and petrol station sites.
• Assist with basic financial admin tasks.

Skills

Organisational skills

Multitasking

Communication

Attention to detail

Proactive mindset

Education

Previous experience in an administrative support role

Tools

MS Office

Job description

Are you a highly organised and proactive administrative professional looking for a dynamic role where no two days are the same? We are seeking an experienced Administrative Assistant to provide critical support to a senior leader within a growing, family-run group of businesses in the fuel retail industry.

As the business expands across Cape Town and the Garden Route, this role will be vital in keeping operations smooth, communications clear, and documentation on point. It is therefore essential to have your own car and valid driver’s license! Must have the flexibility to travel occasionally to different parts of the Western Cape.

Please kindly apply here, or email your CV to [Email Address Removed]

What You’ll Be Doing:

• Providing full administrative support to the Director, across Finance, HR, and Operations
  
  
• Acting as a central liaison between head office and various petrol station sites
  
  
• Assisting with basic financial admin: invoice checks, statement reconciliations, follow-ups
  
  
• Coordinating meetings, site visits, travel, and schedules
  
  
• Managing internal records, filing systems, and documentation
  
  
• Drafting business correspondence, memos, and internal comms
  
  
• Supporting HR functions – leave tracking, onboarding documents, and staff records
  
  
• Travelling between sites when needed to support audits, check-ins, or projects
  
  
• Handling general admin tasks that keep the wheels turning!
  
  

What You’ll Need to Bring:

• Previous experience in an administrative support role
  
  
• Strong organisational and multitasking abilities
  
  
• Excellent communication skills – written and verbal
  
  
• High attention to detail and a proactive mindset
  
  
• Discretion with confidential matters and a calm, composed approach
  
  
• Confidence to work closely with senior leadership
  
  
• Solid MS Office skills – especially Excel, Word, and Outlook
  
  

Desired Skills:

• Administration
• Filing
• Financial Administration
• Reconciliation
• Support