Admin Controller - Sales (Gqeberha)

The HEINEKEN Company; Gqeberha; On-site; ZAR 20 000 - 40 000; Full time

Job summary

An established industry player is seeking a dedicated Regional Sales Administrator to enhance operational efficiency within their sales teams. This role involves managing administrative tasks, supporting sales activities, and ensuring effective communication across teams. The ideal candidate will bring strong organizational skills and a solid background in office administration, particularly in a multi-stakeholder environment. This position offers an exciting opportunity to contribute to a dynamic sales environment while fostering a culture of inclusion and diversity. Join a company that values your growth and celebrates success!

Qualifications

• 3-5 years’ experience in office admin/secretarial field.
• Experienced with SAP and expert in Microsoft Office, especially Excel.

Responsibilities

• Monitor ongoing progress against regional activity plans.
• Administer and track trading term contracts and manage budgets.

Skills

Office Administration

SAP

Microsoft Office (Excel)

Project Management

Business Report Writing

Communication Skills

Numerical Aptitude

Organizing Skills

Time Management

Education

Grade 12

Tertiary Qualification in Office Administration

Job description

We Go Places! How about you?

Immediate Superior: Sales Manager - Eastern Cape (West)

Location: Gqeberha

Function: Commerce

Sub Function: Sales

Type of Contract: Permanent

Reference Number: 136876

Closing Date: 21/05/2025

Purpose Of The Job

To take full ownership of the administration, secretarial and operational aspects of the Regional Sales functions to ensure regional sales service efficiency is optimized. To provide the Regional Sales Teams with information and reports that will enable them to execute and implement sales driver activities and achieve Sales Volume.

Key Responsibilities

Admin Support:

• Monitor on going progress against regional activity plans, gather feedback from sales teams (Trade Marketing Teams)
• Administer and track trading term contracts.
• Assisting with Stock on Hand issues.
• Distribution of internal and external communication.
• Assist with Management Presentation compilation.
• Manage and replenish office supplies and consumables.
• Manage general Sales Consultant information and queries.
• Reconciliation of regional reports.
• Arrange and manage all Sales Team gatherings i.e. quarterly cycle briefing events, management meetings, monthly meetings etc.
• Booking of travel and accommodation for trade visits, meetings, etc.
• Management of budget (operational costs, campaigns, etc)
• Maintain and update CMD process.
• Assist with allocation of sales orders.
• Manage and order promotional liquor.
• Loading of deals.
• Processing and tracking of vendor payments.
• Assist with ordering, splitting, and tracking of merchandising materials.
  
  

Asset Management

• Manage ordering, delivery, and incidents of new / replacement mobile devices (Laptops, cell phones and tablets).
• Assist with new vehicle ordering and old vehicle collections.
• Manage vehicle amendments.
• Process and follow-up on glass claims and accidents/incidents.
• Following up with dealers
• Tracking of license discs and fuel cards
• Manage fleet cost centre.
• Manage inspection procedures.
• Assisting with cold space issues/upliftments, etc.
• Responsible for verification tracking.
• Handling database issues.
  
  

Job Requirements

• 3-5 years’ experience office admin / secretarial field
• Grade 12
• A tertiary qualification in Office Administration will be an advantage.
• 5 years’ experience in administration function with multiple stakeholders
• Experienced with SAP and expert in Microsoft Office especially Excel.
• Experience with project management / coordination of multi-disciplines and across functions.
• Business report writing skills.
• Communication skills
• Numerical aptitude
• Organising and co-ordinating skills
• Effective time management
  
  

Deliver

Demonstrates HEINEKEN Behaviours aligned to role expectations:

• Play to win & celebrate success.
• Deliver the goods.
  
  

Shape

• Think consumer first.
• Make courageous moves.
  
  

Connect

• Champion a culture of belonging.
• Learn, share & reapply.
  
  

Develop

• Have real conversations.
• Embrace learning & growth.
  
  

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.

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