Pitch Administrator

Cliffe Dekker Hofmeyr Inc; Gauteng; On-site; ZAR 240 000 - 360 000; Full time

Job summary

A leading company in Johannesburg is seeking a Pitch Administrator. The role involves coordinating bid processes, managing documentation, and ensuring compliance for various bidding opportunities. The ideal candidate will have experience in marketing and a background in law, along with strong organizational and communication skills.

Qualifications

• 1-2 years' experience in marketing, especially pitching.
• APMP Membership (qualify after 2-3 years for Foundation Certification).

Responsibilities

• Coordinating and updating company data and client references.
• Preparing and submitting standard bidding documents for RFQs, RFPs.
• Managing the full pursuit process, including timelines and contributors.

Skills

Attention to detail

Communication

Interpersonal skills

Time management

Problem-solving

Education

Degree, Diploma, or Certificate in law

Tools

MS Office

Adobe Pro

QorusDocs

Job description

Job Opportunity: Pitch Administrator

We have an opening in the Pitch Department at our Johannesburg office for a Pitch Administrator. The successful candidate will facilitate efficient bid compilation, reviews, and related documentation.

Responsibilities include:

1. Coordinating, maintaining, and updating company data, professional profiles, and client references across various practice areas.
2. Sourcing and updating the Bid Library with relevant materials.
3. Supporting database registrations for bidding opportunities and client compliance.
4. Preparing and submitting standard bidding documents for RFQs, RFPs, tenders, and expressions of interest.
5. Leading RFQ and RFI submissions; supporting specialists with strategic RFPs and panel opportunities.
6. Managing approvals, signatures, and relationships with external stakeholders.
7. Formatting project references, CVs, and supplier forms for submissions.
8. Identifying, tracking, and researching new opportunities using platforms like eTenders and tenders.gov.ke.
9. Distributing tender notifications and collaborating with teams on proposal delivery.
10. Managing the full pursuit process, including timelines and contributors.
11. Assisting in developing commercial offers and ensuring compliance.
12. Coordinating bid processes from engagement to debriefs, including document formatting with tools like QorusDocs.
13. Maintaining project timelines, attending briefing sessions, and preparing submission materials.
14. Ensuring confidentiality and protocol compliance in all processes.
15. Updating pitch-related information in databases and organizing content in SharePoint and Repstor.
16. Supporting knowledge sharing, updating pitch components, and managing document repositories.
17. Briefing external design teams and reviewing proposal content regularly.

Qualifications & Experience:

• APMP Membership (qualify after 2-3 years for Foundation Certification).
• 1-2 years' experience in marketing, especially pitching.
• Degree, Diploma, or Certificate in law.
• Proficiency in MS Office and Adobe Pro.
• Experience in administrative support, preferably in sales, marketing, or legal environments.

Skills & Competencies:

• Attention to detail, prioritization, and organization skills.
• Excellent communication, interpersonal skills, and a structured approach to delivery.
• Discretion, confidentiality, and the ability to follow complex instructions.
• Tenacity, stress tolerance, integrity, and ethics.
• Dependability, adaptability, and flexibility.
• Effective time management, critical thinking, analytical skills, and problem-solving abilities.