Conveyancing Secretary - Bonds & Transfers

Pillango Placements; Pretoria; On-site; ZAR 250 000 - 400 000; Full time

Job summary

A leading company in South Africa is seeking a Conveyancing Secretary to manage the conveyancing process, including handling cancellations, bonds, and transfers. The ideal candidate will have at least 5 years of experience and expertise in conveyancing software. This role offers a competitive salary and benefits, including Medical Aid after a probationary period.

Benefits

Medical Aid after probation

Qualifications

• Minimum 5 years' experience in conveyancing matters.
• Familiarity with conveyancing software required.
• Strong administrative skills and ability to manage legal documentation.

Responsibilities

• Handle cancellations, bonds, and transfers.
• Prepare legal documents and manage case files.
• Coordinate with external parties like banks and estate agents.

Skills

Conveyancing Experience

Administrative Skills

Organizational Skills

Tools

LexisConvey

Winded

Searchworks

Lexis Sign

Storedoc

Job description

The ideal candidate will have a comprehensive understanding of the conveyancing process, including managing all relevant documents and liaising with clients and third parties. This is a vital role that involves significant responsibility and requires a professional with the ability to handle multiple tasks efficiently.

Duties and Responsibilities :

• Conveyancing Experience :

Handling cancellations, bonds, and transfers.

• Working with Storedoc, particularly with banks such as ABSA, Standard Bank, and Nedbank.
• Conveyancing Software Expertise :

Experience with LexisConvey, Winded, Searchworks, and Lexis Sign is essential.

• Experience with Legal Suite is a plus, but not mandatory.
• Administrative Support :

Typing and preparing legal documents (e.g., sale agreements, transfer documents, bond documents).

• Managing and filing case files accurately.
• Drafting correspondence to clients, banks, estate agents, and other stakeholders.

Communicating with clients to obtain necessary documents or provide updates.

• Answering phone calls and emails regarding the status of property transfers.
• Scheduling appointments for the conveyancer or attorney.
• Document and Data Management :

Opening and closing conveyancing files.

• Capturing data on conveyancing software (e.g., Lexis Convey / GhostConvey).
• Ensuring all documentation complies with legal and regulatory standards.
• Liaising with External Parties :

Coordinating with estate agents, banks, bond attorneys, and deeds offices.

• Following up on bond approvals, rates clearance, compliance certificates, and transfer duty receipts.

Keeping track of timelines for lodgement, registration, and bond approval.

• Ensuring that documentation is submitted to the Deeds Office and other institutions on time.

Requesting and preparing pro forma and final accounts.

• Handling trust account payments and receipts.

Key Requirements :

• A minimum of 5 years' experience in the full spectrum of conveyancing matters, including cancellations, bonds, transfers, and Storedoc.
• Familiarity with LexisConvey, Winded, Searchworks, and Lexis Sign is required.
• Strong administrative skills with the ability to prepare and manage legal documentation.
• Ability to work efficiently with clients, external parties, and conveyancers.
• Strong organizational skills and the ability to handle deadlines effectively.
• Familiarity with financial administration, including pro forma accounts and trust account management.

Salaries are negotiable and based on each individual's skills, qualifications, and experience in line with market standards. The company also offers a Medical Aid benefit after a probationary period of 3 months.

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Conveyancing Secretary • PTA - East, South Africa