Administration Assistant - Peter Arney Home

Amana Living; Cape Town; On-site; ZAR 120 000 - 180 000; Part time

Job summary

A leading aged care provider is seeking a part-time Administration Assistant to support the facility Service Manager and clinical team. The role involves administrative tasks, managing inquiries, and ensuring compliance with training. Ideal candidates will have strong organizational and communication skills, along with prior experience in office administration within the aged care sector.

Benefits

Competitive rates

Salary packaging benefits up to $18,550

Assistance with childcare during school holidays

Health and wellbeing programs

Ongoing training and development

Qualifications

• Previous experience in office administration within the aged care industry.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide administrative support to ensure smooth daily operations.
• Answer resident and visitor inquiries warmly and professionally.
• Maintain accurate documentation and records for staff and residents.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Communication Skills

Education

Office Administration Experience

Tools

Microsoft Word

Microsoft Excel

Job description

Why Choose Amana Living?

Amana Living is one of the largest aged care providers in Western Australia, responding to the needs of older people and their carers since 1962. We offer a broad range of services, including residential care homes, transition care programs, retirement villages, home care, day care, respite, and dementia-specific services. Our goal is to enable older people to maintain their individuality and support a fulfilling life.

Our vision is a community where every older person is honoured and valued. Our mission is to support older people in maintaining their independence through personalized care. Our core values are compassion, collaboration, curiosity, inclusion, and trust. We are proud to lead reforms that benefit our workforce and those they care for.

Our Benefits

• Competitive rates
• Salary packaging benefits up to $18,550
• Assistance with childcare during school holidays
• Continued superannuation contributions during paid or unpaid parental leave
• Health and wellbeing programs
• Ongoing training and development
• Access to our Employee Assistance Program

At Amana Living, we value diversity and welcome applicants from all backgrounds, including those living with disabilities, Aboriginal or Torres Strait Islander peoples, and members of the LGBTIQA+ community. Join us in making a difference!

The Role

The Administration Assistant is a vital, customer-facing role that provides administrative support to the facility Service Manager, clinical team, care staff, and residents. This part-time position is based at our Peter Arney Home in Salter Point, working Thursdays and Fridays from 8:30 am to 4:45 pm.

Key Responsibilities

1. Provide administrative support to ensure smooth daily operations.
2. Answer resident and visitor inquiries warmly and professionally.
3. Support onsite rostering for staff and managers via the Etivity system.
4. Maintain accurate documentation and records for staff and residents.
5. Coordinate training for staff to ensure compliance.
6. Manage security and control over office monies, valuables, and records.
7. Assist the Finance Department with accounting support.
8. Coordinate reporting and other activities as required.
9. Provide receptionist and telephone support.
10. Maintain petty cash, stationery, photocopying, scanning, faxing, data entry, filing, and emailing.

About You

The ideal candidate will have excellent organizational and time management skills, the ability to work under pressure, and meet deadlines. You will possess strong interpersonal and communication skills, be proficient with computer software, and able to work independently or as part of a team.

Essential Criteria

• Proof of COVID-19 and 2024 flu vaccinations per Amana Living policies.
• Ability to obtain a National Police Clearance (valid within 6 months).
• Successful completion of pre-employment checks and references.
• Willingness to obtain an NDIS Screen Check if not already held.
• Previous experience in office administration within the aged care industry.
• Advanced skills in Microsoft Word and Excel.
• Understanding of basic accounting/bookkeeping principles.
• Current driver’s license.

How to Apply

If interested and you meet the criteria, please click the 'Apply Now' button. Note that we reserve the right to close the position early. Shortlisting and interviews will begin immediately.