Executive Assistant Human Capital Global Grade 08

Barloworld Equipment; Brakpan; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a skilled Personal Assistant to provide comprehensive administrative support to executives in Human Capital. This role encompasses managing complex calendars, coordinating meetings, and maintaining departmental systems to ensure a professional image. The ideal candidate will have extensive experience in office administration and human resources, along with proficiency in MS Office and ERP systems. Join this dynamic team and contribute to the success of a leading organization while enhancing your career in a supportive environment.

Qualifications

• 6+ years as a Personal Assistant supporting executives.
• 4+ years practical experience in Human Resources.
• Strong planning, organizing, and coordination skills.

Responsibilities

• Manage complex calendars and arrange meetings for executives.
• Coordinate travel arrangements and logistics for executives.
• Prepare communication, presentations, and business plans.

Skills

Office Administration

Human Resources

Communication Skills

Financial Acumen

Planning and Organizing

Customer Service Orientation

Education

Diploma in Human Resource Management

Undergraduate Degree in HR

Tools

MS Office (Word, PowerPoint, Excel, Teams)

ERP Systems

Job description

Key outputs

• Perform complex office administration tasks and provide support to the executives for Human Capital (HC) and Remuneration and Benefits on deliverables, including personal administration.
• Manage complex calendars, arrange meetings, and appointments for assigned executives.
• Communicate with internal and external HC contacts at senior levels and manage HC relationships.
• Provide support to HC leadership team members, including ad hoc administrative duties, coordinating management meetings and BBS huddles, and following up on operational matters.
• Develop, implement, and maintain departmental office systems and standards for Human Capital to uphold a professional departmental image.
• Create HC Purchase Requisitions, process MIGO, and ensure timely payment of suppliers.
• Monitor budgets, track expenditure, and prepare reports on departmental office and administrative costs.
• Review, assess, route, and follow up on correspondence, engaging with senior stakeholders to meet deadlines.
• Coordinate and consolidate routine Human Capital reports and KPI dashboards.
• Support the preparation of communication, presentations, business plans, board papers, and proposals, including editing and formatting.
• Coordinate and schedule department events such as conferences, seminars, and meetings.
• Answer, screen, and route phone calls, queries, mail, and emails.
• Coordinate travel arrangements, accommodation, and logistics for executives and direct reports.
• Maintain data and electronic filing of all documentation for assigned executives.

Qualifications, Experience, and Competencies

• At least 6 years of experience as a Personal Assistant supporting executives.
• Minimum of 4 years practical experience in Human Resources.
• Diploma in Human Resource Management; an undergraduate degree in HR is advantageous.
• Proficiency in MS Office (Word, PowerPoint, Excel, Teams) and ERP systems.
• Excellent communication and presentation skills, both written and verbal.
• Strong business and financial acumen.
• Personable, cheerful personality.
• Flexibility and willingness to handle issues outside normal hours.
• Knowledge of procure-to-pay processes.
• Valid driver’s license.
• Ability to prioritize workload with high-level administrative skills.
• Attention to detail, with strong planning, organizing, and coordination skills.
• Customer service-oriented attitude.