Executive Assistant Human Capital(Temp) Global Grade 08

Barloworld Equipment; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company in Gauteng is seeking a highly skilled Personal Assistant to support the Human Capital and Remuneration and Benefits departments. The role involves complex office administration, executive support, and coordination of departmental activities, ensuring a professional image and efficient operations.

Qualifications

• Minimum 6 years of experience as a Personal Assistant supporting executives.
• At least 4 years of practical experience in HR.

Responsibilities

• Perform complex office administration tasks and support HC executives.
• Manage complex calendars and arrange meetings.
• Coordinate travel arrangements and maintain documentation.

Skills

Communication

Organizational Skills

Attention to Detail

Problem Solving

Education

Diploma in Human Resource Management

Undergraduate degree in HR

Tools

MS Office Suite

ERP systems

Job description

Job Description

We are seeking a highly skilled Personal Assistant to support the Human Capital (HC) and Remuneration and Benefits departments. The role involves complex office administration, executive support, and coordination of departmental activities.

Key Responsibilities

1. Perform complex office administration tasks and support HC and Remuneration and Benefits executives, including personal administration.
2. Manage complex calendars, arrange meetings and appointments for assigned executives.
3. Communicate with internal and external HC contacts at senior levels and manage HC relationships.
4. Support HC leadership team with ad hoc administrative duties, coordination of management meetings, BBS huddles, and operational follow-up.
5. Develop and maintain departmental office systems and standards to uphold a professional departmental image.
6. Create HC Purchase Requisitions, manage MIGO processes, and ensure timely supplier payments.
7. Monitor departmental budgets, track expenditures, and prepare relevant reports.
8. Review, respond to, and follow up on correspondence and engage with senior stakeholders to meet deadlines.
9. Coordinate and consolidate routine HC reports and KPI dashboards.
10. Provide support in composing, editing communications, presentations, business plans, and board papers.
11. Coordinate and schedule events such as conferences, seminars, and meetings.

Additional Support

• Answer, screen, and route phone calls, mail, and emails efficiently.
• Coordinate travel arrangements, accommodations, and logistics for executives and their teams.
• Maintain data and electronic filing of all documentation for assigned executives.

Qualifications, Experience, and Competencies

• Minimum 6 years of experience as a Personal Assistant supporting executives.
• At least 4 years of practical experience in HR.
• Diploma in Human Resource Management; an undergraduate degree in HR is advantageous.
• Proficiency in MS Office Suite (Word, PowerPoint, Excel, Teams) and ERP systems.
• Excellent business communication and presentation skills, both written and verbal.
• Strong business and financial acumen.
• Personable, cheerful personality with a flexible attitude willing to handle issues outside normal hours.
• Knowledge of procure-to-pay processes.
• Ability to prioritize workload with high-level administrative skills.
• Attention to detail with strong planning, organizing, and coordination skills.