Executive Pa And Finance Admin

Vine Recruitment; Wes-Kaap; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company in Wes-Kaap seeks a highly experienced PA and Executive Secretary to support the MD and Directors. The role involves managing diaries, bookkeeping for family-owned businesses, and general finance administration. Ideal candidates will have extensive experience in finance and administration, strong communication skills, and proficiency in Excel and Word. If you are self-driven and reliable, this opportunity offers a dynamic work environment with a focus on excellence.

Qualifications

• Minimum 10 years relevant work experience.
• Fluent in English to engage with international visitors.

Responsibilities

• Manage diary and boardroom bookings, arrange meetings.
• Full bookkeeping functions for small family-owned businesses.
• General finance and admin duties including vendor forms.

Skills

Finance Experience

Administrative Skills

Inter-Personal Skills

Communication Skills

Education

Grade 12

Office/Finance Administration Qualification

Tools

Excel

Word

ERP System

Job description

The successful candidate must have:

1. Grade 12 minimum & preferably an office / finance administration or related qualification
2. Minimum 10 years relevant work experience
3. Must have general finance experience
4. Excellent administrative skills, highly proficient in Excel, Word & Pdf
5. Preferably experienced in working on an ERP system
6. Strong inter-personal skills
7. Excellent communication skills and fluent in English to engage with international visitors and customers
8. Self-driven and reliable who can work under pressure and independently

The successful candidate would be responsible for:

1. PA duties for the MD & Director: Manage Diary and boardroom bookings, Arrange Meetings, internal and external, Receive guests, Expense claims, Credit Card and Fleet card claim forms, Travel Arrangements and Out of Town Allowances, Ad Hoc duties relating to Sales orders and debtors outstanding
2. Executive secretary duties for the Commercial Manager and Group Financial Manager: Full bookkeeping functions for small family owned businesses, Prepare quarterly board meeting summary reports, Reserve Bank applications status summary reports, Summary of Monthly Sales Meetings including outstanding quotes, Sales Quotes referencing, Binding of Sales Quote, to be sent to customers.
3. Summary of open orders for the Packaging Equipment Division, Job Costing summary for projects on request
4. General finance and admin duties: Vendor forms, Cell Phone administration (top-up data, minutes, new contracts, upgrades, monthly report), Fleet Card administration (new card applications, service limits increase & monthly reports), Bank credit card (new applications and limit increases), Fleet administration (Vehicle licenses, services and maintenance, traffic violations), Complete Stats reports, monthly Work In Progress updates & quarterly reporting, Backup support for Travel Office administration

Please email your CV through to:

• with a photo, salary expectation, location and availability.

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