Administrator : Data

City Property; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading company in property management is seeking an Administrator: Data to manage tenant accounts effectively. The role involves generating instructions for data capture, finalizing tenant accounts, and performing general administrative duties. Candidates should have a Matric certificate with accounting and at least 2 years of experience in an accounting environment. This position offers an opportunity to contribute to a dynamic team in a supportive environment.

Qualifications

• Minimum of 2 years' experience in an accounting environment.
• Experience in administrative or management roles.

Responsibilities

• Generate instructions to Data Capturers for tenant account adjustments.
• Calculate interest on deposits for vacating tenants.
• Maintain updated instruction lists and Excel sheets.

Skills

Accounting

Administration

Education

Matric

Job description

Job Title: Administrator: Data

Location: Gauteng, Pretoria

Deadline: June 06, 2025

Responsibilities

1. Adjustments to Tenant Accounts:
   • Generate instructions (multi, single, or CSV) to Data Capturers from RFIs received after account reconciliation to ensure request relevance.
   • Generate instructions to charge LMR to tenant accounts as per schedule from Utility specialist.
   • Generate instructions to transfer deposits to rental accounts as per Tenant Diaries from Supervisors.
   • Prepare instructions to charge repairs to tenant accounts based on Vacate inspections from Property Managers.
   • Ensure RFIs are signed off by the correct parties with supporting documentation attached.
   • Ensure Notices of Cancellation, Amendments, and Re-instatements are signed by relevant parties.
   • Update tenant notes on MDA accordingly.
   • Check Consent to Transfer forms for accuracy of banking details on MDA.
2. Finalizing Tenant Accounts:
   • Calculate interest on deposits and credit to tenant accounts for vacating tenants.
   • Reconcile tenant accounts to ensure correct charges from lease start.
   • Send final reconciliation and Vacate inspections to FBI for tenants with debit balances.
   • Ensure no outstanding job cards.
   • If applicable, obtain Consent to Transfer form and transfer refunds to new accounts.
   • Complete and balance refund sheets with tenant accounts on MDA.
   • Send refund pack to Portfolio and Property Managers for signing as per SODA.
   • Ensure timely refunds from Managers to Creditors for processing to tenants.
3. Clearing Ex-Tenant Credit Balances:
   • Notify Credit Control of misallocated receipts.
   • Reconcile accounts and correct balances.
   • Resolve account queries before month-end.
   • Clear accounts with vacate dates over three months old.
4. General Administration:
   • Maintain updated instruction lists and Excel sheets.
   • Ensure accurate correspondence.
   • Provide timely feedback on Tenant Diaries and Ex-Tenant lists.
5. Attend to Additional Duties:
   • Assist with training new employees.
   • Support team members during leave or sickness.

Qualifications & Experience

• Matric with accounting as a subject.
• Minimum of 2 years' experience in an accounting environment.
• Experience in administrative or management roles.