Admissions Officer

Vega School; Midrand; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading educational institution in South Africa seeks an Admissions Officer to manage student application processes and ensure compliance with admission criteria. The role involves collaborating with recruitment teams, handling documentation, and training new staff. Candidates should possess strong interpersonal skills and at least two years of administrative experience, preferably in admissions.

Qualifications

• At least 2 years of administrative experience, preferably with admissions.
• Proficiency in computer applications.
• Organized, detail-oriented, and able to work under pressure.

Responsibilities

• Collaborate with the Student Recruitment team to handle admissions queries.
• Evaluate student applications against admission criteria.
• Manage admission waitlists and handle documentation.

Skills

Interpersonal skills

Communication skills

Planning skills

Time management skills

Detail-oriented

Results-oriented

Education

National Diploma/Advanced Certificate (NQF Level 6)

Degree or Advanced Diploma (NQF Level 7)

Job description

Direct Reporting Line

Deputy Head: Student Recruitment

About Varsity College

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE is recognized as a leader in private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to offer higher education qualifications accredited by the Council on Higher Education (CHE).

Vacancy: Admissions Officer at IIE Varsity College, Online Centre, Waterfall (Midrand)

Duties and Responsibilities

Student Application & Admission Administration

1. Collaborate with the campus Student Recruitment team to handle student admissions queries.
2. Follow up with the Student Recruitment team for missing student information to finalize admissions.
3. Evaluate student applications against set admission criteria and communicate outcomes.
4. Liaise with the recruitment team during admission evaluation and assessment.
5. Escalate complex queries to the Admissions Manager.
6. Manage admission waitlists and declined admissions in coordination with the recruitment team.
7. Handle documentation and issuance of admission letters.
8. Determine admission conditions and monitor their fulfillment.
9. Assess student eligibility for academic programs.
10. Track admissions through to registration and report progress to relevant managers.
11. Ensure adherence to service level agreements and collaborate with Finance on related issues.
12. Support national admission projects with the Admissions Manager.

Student Registration Administration

1. Apply holds on student accounts for outstanding documentation or conditions.
2. Verify registrations against admission criteria.
3. Complete counseling documentation for Education students prior to approval.
4. Manage transfer processes and coordinate with relevant stakeholders.
5. Handle registration of new students and follow up on external credit applications.
6. Monitor outstanding documentation and ensure compliance with international student policies.
7. Re-audit registration files in line with deadlines and verify qualifications and visas.
8. Monitor conditional admissions throughout the year.

Reports and Other Responsibilities

1. Train new recruitment staff and update sales team on process changes.
2. Maintain communication with the Registrar regarding related queries.
3. Ensure compliance with POPIA legislation.
4. Perform ad hoc administrative and reporting duties as required.

Required Competencies

• Excellent interpersonal and communication skills
• Proficiency in computer applications
• Planning and time management skills
• Results-oriented and deadline-driven
• Organized, detail-oriented, and able to work under pressure

Minimum Qualifications

• National Diploma/Advanced Certificate (NQF Level 6)
• Degree or Advanced Diploma (NQF Level 7) advantageous

Work Experience

• At least 2 years of administrative experience, preferably with admissions

The IIE Varsity College, IIE Vega, and IIE MSA are equal opportunity employers. Preference may be given to previously underrepresented groups in line with the South African Employment Equity Act. The organization reserves the right to close or hold the vacancy without prior notice.