Administrative Officer - Pre-University Academy (UP-PUA): Faculty of Education

University of Pretoria; Pretoria; On-site; ZAR 300 000 - 450 000; Full time

Job summary

The University of Pretoria is seeking an Administrative Officer to support the Pre-University Academy. This role involves office management, learner data management, and financial processing. The ideal candidate will have relevant experience and qualifications, contributing to the smooth operation of the Academy.

Benefits

50% contribution to medical aid premiums

Qualifications

• 2 years relevant experience or 4 years with Grade 12.
• Experience in office management and administration.

Responsibilities

• Provide administrative support to UP-PUA and Career Hub.
• Manage learner data and financial processing.
• Coordinate events and communications.

Skills

Office administration

Secretarial work

Financial administration

Event management

MS Office

Education

National Diploma in Office Administration

Grade 12

Tools

PeopleSoft

Job description

UP Professional and Support

DEPARTMENT: Pre-University Academy (UP-PUA)

POST TITLE: Administrative Officer

PEROMNES POST LEVEL: 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Responsibilities

The Office Administrator is responsible for providing efficient administrative and secretarial support to the UP-PUA and the Career Hub. This role ensures smooth coordination of administrative tasks, learner data management, financial processing, communication, and event coordination. The incumbent also serves as the Secretariat for both the UP-PUA and the Career Hub, ensuring proper documentation and follow-up on all key meetings and action items.

Summary Of The Key Responsibilities

• Office Management and Administration of UP-PUA Activities
• Secretariat and Administrative Support for PUA and Career Hub
• Financial and General Administration
• Learner Data Management
• Communication and Liaison
• Events coordination and marketing
  
  

Minimum Requirements

• A three-year National Diploma in Office Administration or similar qualification and 2 years relevant experience;
• OR Grade 12- and 4-years relevant experience.
  
  

Required Competencies (skills, Knowledge And Behavioural Attributes)

Relevant experience in office management that includes;

• Office administration/management
• Secretarial work
• Financial and project administration
• Events management
• MS Office especially Microsoft Excel
  
  

ADDED ADVANTAGES AND PREFERENCES

• A relevant degree
• A diploma in Project Management/ Event Coordination
• Experience in a tertiary or academic environment and a discipline in a faculy
• Experience in the use of appropriate ERP systems (preferably PeopleSoft and the PS financial module)
• Project management experience
• Experience in public relations
• Experience in budgeting
  
  

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
  
  

CLOSING DATE: 27 May 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms Mandy Moropa: Email [e-mail] Tel: [phone] for application-related enquiries; and Dr Moneoang Leshota, Email [e-mail] Tel: [phone], and for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 July 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.