Virtual Assistant/ Bookkeeper (Remote South Africa)- 35300839257

Somewhere; South Africa; Remote; ZAR 25 000 - 45 000; Full time

Job summary

An innovative service-based business is looking for a proactive Virtual Administrative & Bookkeeping Assistant to support daily operations. In this fully remote role, you'll manage inboxes, schedule meetings, and handle bookkeeping tasks using Xero. Your organizational skills and attention to detail will be key in ensuring smooth business processes. If you're self-motivated and comfortable working independently, this position offers a great opportunity to contribute to a dynamic team while enjoying the flexibility of remote work.

Qualifications

• Proven experience in administrative and bookkeeping roles.
• Proficiency with accounting software, particularly Xero.

Responsibilities

• Manage general inboxes and schedule meetings.
• Track expenses and assist with payroll preparation.

Skills

Administrative Coordination

Bookkeeping

Communication Skills

Data Management

Attention to Detail

Multitasking

Education

Experience in Administrative Roles

Experience in Bookkeeping Roles

Tools

Xero

Google Workspace

Microsoft Office

Breathe HR

Slack

Job description

Virtual Assistant/ Bookkeeper (Remote South Africa)- 35300839257

Job Title: Virtual Administrative & Bookkeeping Assistant

Position Type: Full-Time (37 hours/week)
Location: Remote
Reports To: Operations Manager / Business Owner
Overview:

We are seeking a proactive, detail-oriented Virtual Administrative & Bookkeeping Assistant to support daily operations for a service-based business. This fully remote role is ideal for someone who is self-motivated, highly organized, and experienced in both administrative coordination and bookkeeping functions. You will play a key role in keeping business processes running smoothly, with a strong focus on scheduling, communications, and financial tracking.
Key Responsibilities:
Administrative Support

• Manage general inboxes and respond to incoming emails
• Schedule meetings, appointments, and maintain calendars
• Support staff onboarding/offboarding, including documentation and scheduling
• Maintain HR systems (e.g., Breathe HR)
• Order studio merchandise and business supplies
• Draft and format documents, reports, and internal communications
• Enter data and maintain accurate business records
• Oversee instructor availability and class scheduling using Momence
• Perform backend scheduling, client data management, and administrative reporting
• Assist with general tasks as assigned by the Owner or Operations Manager

Bookkeeping & Financial Tasks

• Track and categorize expenses, ensuring receipts are uploaded and annotated (Equals)
• Monitor and follow up on outstanding payments
• Support payment processing and resolve transaction discrepancies
• Assist with payroll preparation and reporting (end-of-month)
• Create monthly financial summaries for internal review
• Collaborate on bookkeeping tasks using Xero

Qualifications:

• Proven experience in both administrative and bookkeeping roles
• Proficiency with accounting software (Xero)
• Strong knowledge of Google Workspace and Microsoft Office
• Excellent written and verbal communication skills
• Exceptional accuracy, organization, and attention to detail
• Ability to multitask and work independently in a remote environment
• Comfortable using cloud-based collaboration tools (e.g., Slack)

Preferred Experience:

• Background in service-based or wellness businesses
• Basic understanding of financial documents (P&L, balance sheet)
• Familiarity with local bookkeeping or tax compliance standards

Schedule:

• Monday-Friday, 37 hours per week
• Must be able to work independently and maintain availability during standard business hours