Litigation Secretary - Johannesburg

Hire Resolve; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A reputable law firm in Johannesburg is seeking a skilled Litigation Secretary to provide comprehensive support to attorneys in the litigation department. The ideal candidate will have strong organizational skills and experience in litigation support. Responsibilities include managing documentation, liaising with clients, and handling administrative tasks. This role offers a competitive salary based on experience and requires a detail-oriented professional passionate about the legal field.

Benefits

Negotiable Salary

Highly Competitive Salary based on Experience

Qualifications

• Minimum 3 years as a Litigation Secretary in a law firm.
• Experience in High Court litigation and deceased estate matters.

Responsibilities

• Typing, formatting, and collating notices and pleadings.
• Managing professionals' practices including diary management.
• Preparing pre-bills and billing memos.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Client Relationship Skills

Education

Secretarial Diploma

Legal Secretarial Diploma

Matric

Tools

MS Word

Excel

Aderant Expert

FileSite

CourtOnline

CaseLines

Job description

Description

Hire Resolve's client, a reputable law firm based in Johannesburg, is urgently seeking a skilled and experienced Litigation Secretary to join their team. As a Litigation Secretary, you will provide comprehensive secretarial and administrative support to attorneys working in the litigation department. The ideal candidate will have a strong background in litigation support, excellent organizational skills, and the ability to work under tight deadlines. If you are a detail-oriented professional with a passion for the legal field, we would love to hear from you!

Responsibilities

1. Typing, formatting and collating notices and pleadings
2. Incorporating amendments to documents and verifying that amendments have been effected correctly
3. Preparing resource, counsel and client files
4. Strong administration and organisational skills to manage professionals' practices (diary management, answering telephone calls, and tracking messages in the absence of the professionals)
5. General office and personal administration
6. Preparing pre-bills and billing memos (sending same to clients)
7. Managing debtors with the accounts department
8. FICA administration: following up to ensure the FICA requirements are complete
9. Liaising with clients, counsel, presiding officers, experts, and other service providers when instructed by lawyers
10. Assisting in the preparation of tender submissions and presentations
11. Arranging flights and accommodations
12. Handling deceased estate matters

Requirements

1. Minimum of 3 years of experience as a Litigation Secretary in a law firm
2. At least 5 years of experience as a litigation secretary
3. Excellent knowledge of MS Word programs (specifically MS Word 2010 and Excel)
4. Knowledge of Aderant Expert (CMS) accounting system
5. Experience working on deceased estate matters
6. Knowledge of FileSite
7. Sound working knowledge of CourtOnline and CaseLines
8. Experience in High Court litigation (motion proceedings)
9. Secretarial diploma, legal secretarial diploma, or paralegal qualification (advantageous)
10. Matric is essential
11. Ability to multi-task and prioritize work, reporting to many lawyers
12. Well-organized and conscientious
13. Strong verbal and written communication skills
14. Attention to detail
15. Good interpersonal skills
16. High confidentiality standards
17. Honesty, reliability, and punctuality
18. Initiative and diligence
19. Ability to work well under pressure
20. Excellent client relationship skills

Benefits

• Salary: negotiable
• Highly competitive salary based on experience
• Application via LinkedIn or contact Candice Aucamp at Hire Resolve
• Visit hireresolve.us or email CV to [e-mail]

We will contact suitable candidates within 3 days. If not suitable, your CV will be kept on file for future opportunities.