X1 Hr Administrator ( Yes Programme) 12 Months Contract

X1 HR Administrator ( YES Programme)
12 Months Contract
Listing reference : medip_Listing status : Online
Apply by : 31 October

Position summary
Industry : Pharmaceutical Sector
Job category : HR Administration
Contract : Fixed Term Contract
Remuneration : Stipend and Transport Allowance
EE position : Yes

Introduction
Medipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team. The successful individual will be based in Midrand, Johannesburg.

Position Overview
The Human Resources Administrator (HRA - YES Candidate) is responsible for managing general administration between the HR Department, employees and or line managers. The HRA supports the HRBP and Group at large with HR administrative and coordinative functions.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Administration
   Issue work confirmations (internal / external) timeously
   Filing of employee information in the personnel files within agreed timelines as per SOP
   Create new employee files and liaise with employee / HRBP / line-manager on outstanding documents
   Labelling and Index of new employee files as per SOP
   Telephone pincodes administration (new requests / updates / terminations) within agreed timelines as per SOP
   Eco Time administration (new employees / updates / terminations) within agreed timelines as per SOP
   Prepare induction packs within agreed timelines as per SOP
   Order stationary for the HR Department within agreed timelines as per SOP
   Assist QA with HR Audit preparation / during the audit as per SOP
2. Customer Service
   Good collaboration with colleagues and management
   Handle queries (payroll and admin) and resolve / provide feedback within agreed timelines
   Assist with Eco-Time enquiries / requests within agreed timelines
   Adaptability and problem-solving capabilities : % query resolution
   Assist with recruitment functions within agreed timelines as per SOP
   Ability to identify and escalate problems through relevant channels
   Maintain good relationships toward department and the Group at large
   Willingness to work overtime
   Self-initiative and willingness to constantly exceed expectations
   Self-motivated
   Conflict management and appropriate levels of discipline maintained
3. Output
   Accuracy : Adhere to timelines as per SOPs
   Accuracy : Process terminations tasks accurately and submit within agreed timelines with supporting documents attached as per SOP
   Accuracy : Prepare Induction Packs accurately within agreed timelines
   Accuracy : Complete Induction Packs accurately and submit timeously within agreed timelines with supporting documents attached
   Accuracy : Prepare documents for new employees, transfers, promotions, etc. with supporting documents attached within agreed timelines as per SOP
   Accuracy : Maintain employee information on Eco-Time accurately within agreed timelines as per SOP
   Accuracy : Complete checklists and document control sheets and submit supporting documents as per SOP
   Accuracy : File documents in personnel files within agreed timelines as per SOP
   Ability to prioritize work to achieve the required daily outcomes
   Optimisation of working hours
   Good Time Management : Outcome driven and deadline orientated

QUALIFICATIONS

Degree / Diploma in Human Resource Management or an equivalent qualification

EXPERIENCE

No Experience

TRAINING OFFERED

Training on company systems (VIP Payroll, HR Premier, ESS, Eco-Time), Company Policies & Procedures, Standard Operating Procedures (SOPs)

COMPETENCIES

1. Excellent interpersonal and communication skills
2. Strong written and verbal language skills
3. Strong administrative and data capturing skills
4. Deadline orientated and able to work under pressure
5. Effective time management
6. Accuracy and attention to detail
7. Passion for HR
8. Effective monitoring and reporting skills
9. Must have initiative and self-drive and be able to work on their own initiative through an agreed strategy