Executive Assistant

Ng Global Energy Solutions; Pretoria; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company in the mining industry is seeking an Executive Assistant to provide administrative and strategic support to the Executive Director. This role involves managing calendars, organizing events, and ensuring effective communication within the team. Ideal candidates should have experience supporting C-level executives and possess strong analytical and problem-solving skills.

Qualifications

• Experience supporting C-level executives or as an executive assistant.

Responsibilities

• Provide comprehensive administrative support to the Executive Director.
• Organize executive events and board meetings.
• Plan and schedule conferences and events.

Skills

Problem-solving

Analytical skills

Critical thinking

Microsoft Office Suite proficiency

Planning

Organizing

Education

Relevant tertiary qualification

Job description

4 days ago Be among the first 25 applicants. Join a team that is passionately committed to the mining industry through innovation and superior logistics. This role involves acting as a liaison between the Executive Director and internal and external stakeholders. Do you want to join an energetic, vibrant, and dedicated group of professionals? Then this position is for you.

Purpose

To provide comprehensive administrative, strategic, travel & event management, and calendar management support to the Executive Director, executive team, and board.

Responsibilities

1. Core administrative support
   1. Draft reports, presentations, memos, and letters
   2. Prepare agendas, take minutes, and distribute meeting materials
   3. Process and submit invoices to the finance department
   4. Collate, reconcile, and submit expenses/reimbursements
   5. Maintain and organize physical and electronic filing systems
   6. Provide telephonic support and receive visitors on behalf of the Executive Director
   7. Keep and replenish relevant stationery supplies
2. Strategic support
   1. Act as a key point of contact for the Executive Director
   2. Assist with special projects and research
   3. Organize executive events and board meetings
   4. Provide insights and recommendations to support executive decision-making
   5. Build relationships with internal and external stakeholders
   6. Maintain credibility, trust, and support of the executive team and staff
   7. Serve as a 'gatekeeper' ensuring smooth communication within the team
   8. Handle sensitive and confidential information with discretion
3. Calendar management
   1. Plan and schedule meetings
   2. Prioritize inquiries and requests for meetings
4. Travel and event management support
   1. Plan and schedule conferences and events
   2. Prepare travel requisitions for flights and accommodations
   3. Liaise with Travel Administrator regarding travel logistics
   4. Organize and coordinate executive events
   5. Coordinate and assist with Visa application processes

Qualifications and Experience

• Relevant tertiary qualification (as articulated in the Employment Equity Act)
• Experience supporting C-level executives or as an executive assistant

Skills and Competencies

• Problem-solving, analytical skills, and critical thinking
• Information monitoring and Microsoft Office Suite proficiency
• Planning, organizing, and filing systems management
• Visa applications and expense management
• Ability to work under pressure and willingness to work after hours

Additional Details

Position: Permanent, Full-time, Mid-Senior level in the Mining industry.