Receptionist And Office Administrator

Recruitmymom; Wes-Kaap; On-site; ZAR 120 000 - 180 000; Full time

Job summary

A leading company in the renewable energy sector is seeking a proactive Receptionist and Office Administrator for maternity cover. This role involves managing the front office, supporting HR admin, and ensuring smooth administrative operations. The ideal candidate will have strong communication and organizational skills, with immediate availability required. This is a six-month fixed-term contract with working hours from 7:45 am to 4:30 pm or 8:00 am to 4:45 pm.

Benefits

Immediate employment opportunity

Six-month maternity cover fixed-term contract

Qualifications

• Proven experience in a similar administrative or office management role.
• Strong communication skills (verbal and written).
• High proficiency in Microsoft Office Suite.

Responsibilities

• Manage reception and assist visitors in a professional manner.
• Provide general admin support to departments as needed.
• Coordinate travel and accommodation bookings for staff.

Skills

Communication

Organizational Skills

Interpersonal Skills

Problem Solving

Tools

Microsoft Office Suite

Job description

A business in the renewable energy sector is seeking a highly organized, proactive, and professional Receptionist and Office Administrator to manage the front office and ensure smooth day-to-day administrative operations.

This role is pivotal in supporting both internal staff and external clients, with responsibilities spanning reception, HR admin, travel coordination, purchasing, and general office management. This is a maternity cover position, starting as soon as possible in May and ending on 7 September.

Applicants must be available immediately.

Key Responsibilities

1. Reception and Front Desk
2. Greet and assist visitors and clients in a professional and friendly manner
3. Manage incoming calls and operate the switchboard
4. Handle incoming and outgoing mail, couriers, and deliveries
5. Administrative Support
6. Maintain office filing systems (physical and digital)
7. Draft correspondence, manage calendars, and assist with document preparation
8. Provide general admin support to departments as needed
9. HR Administration
10. Assist with onboarding and offboarding documentation
11. Maintain employee records and ensure confidentiality
12. Coordinate leave tracking and staff communications
13. Travel and Procurement
14. Arrange travel and accommodation bookings for staff
15. Source and purchase office consumables and supplies
16. Manage supplier relationships and monitor office stock levels
17. Customer and Staff Liaison
18. Serve as a point of contact for customer queries when needed
19. Support internal communication and coordinate staff events or meetings

Requirements

• Proven experience in a similar administrative or office management role
• Presentable with good interpersonal skills
• Strong communication skills (verbal and written)
• High proficiency in Microsoft Office Suite
• Strong organizational and time-management abilities
• Discretion and confidentiality, especially in handling HR matters
• Familiarity with travel bookings

Personal Attributes

• Friendly and approachable demeanor
• Detail-oriented and reliable
• Able to multitask and prioritize effectively
• Proactive with a problem-solving mindset
• Able to deal with challenging customers

Benefits

• Immediate employment opportunity
• Six-month maternity cover fixed-term contract
• Working hours: 7:45 am to 4:30 pm or 8:00 am to 4:45 pm