Senior Administrative Officer - Health Sciences Deans Office - Faculty of Health Sciences

University of Pretoria; Pretoria; On-site; ZAR 300 000 - 450 000; Full time

Job summary

The University of Pretoria is seeking a Senior Administrative Officer to manage financial aid programs and provide support to students. This role requires a relevant diploma or Grade 12 with extensive administrative experience. The successful candidate will ensure compliance with university regulations while delivering excellent service to students.

Benefits

50% contribution to medical aid premium

Qualifications

• 3 years relevant general administration and cashier experience.
• 5 years general administration experience if only Grade 12.
• Experience in financial aid administration preferred.

Responsibilities

• Administer financial aid to students according to regulations.
• Counsel students regarding financial aid options.
• Manage Financial Aid Programmes and distribute funds.

Skills

Knowledge of financial principles

Knowledge of student account processes

Knowledge of financial aid principles

Computer literacy

Business writing skills

Organizational skills

Good time management

Ability to prioritize tasks

Drive for accuracy

Ability to work under pressure

Education

Relevant 3-year National Diploma

Grade 12

BCom Degree

Tools

PeopleSoft or equivalent ERP system

Job description

UP Professional and Support

FACULTY OF HEALTH SCIENCES

HEALTH SCIENCES DEAN'S OFFICE

DIVISION STUDENT ADMINISTRATION

SENIOR ADMINISTRATIVE OFFICER

PEROMNES POST LEVEL 9

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Responsibilities

The successful candidate will be responsible for:

1. Administrative of financial aid to students in accordance with donor/funder and university regulations, policies, and operating guidelines;
2. Inform and counsel prospective and enrolled students regarding financial aid options and requirements;
3. Management of one or more Financial Aid Programmes and to administer the distribution of financial aid funds within established guidelines;
4. Assess financial needs of students, and advise students and parents regarding financial aid options, processes, and requirements;
5. Administration of UP own- and UP managed funds as well as matrix administration with various internal university departments;
6. Offer excellent student support service, assist with walk-in student inquiries, email and telephone inquiries;
7. Perform office administration tasks;
8. Assist with ad hoc student finance and accounts-related tasks, including cashiering duties, processing payments and refunds, reconciling student accounts, administration of external bursaries, and other financial administrative responsibilities as required;
9. Provide support and assistance to colleagues within the division.

Minimum Requirements

Relevant 3-year National Diploma with 3 years relevant general administration and cashier, student accounts, and bursary loans experience;

OR

Grade 12 with 5 years general administration and cashier, student accounts, and bursary loans experience.

Required Competencies (skills, Knowledge, And Behavioural Attributes)

• Knowledge of financial principles;
• Knowledge of student account processes and procedures;
• Knowledge of financial aid principles and policies;
• Knowledge of NSFAS;
• Computer literacy (MS Word, MS Excel, and email packages);
• Business writing skills;
• Organizational skills;
• Good time management;
• Ability to prioritize tasks;
• Drive for accuracy;
• Ability to work under pressure and independently.

Added Advantages And Preferences

• BCom Degree;
• 2 years’ experience in financial aid administration;
• 2 years’ experience within a Higher Education environment;
• 2 years’ experience in the use of PeopleSoft or equivalent ERP system.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The total remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid scheme and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Certified copies of qualifications;
• Names, email addresses, and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 30 MAY 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Mr E Montane, Tel: [phone] or email: [e-mail] for application-related enquiries, and Mr Eugene Rosenstrauch, Tel: [phone] or email [e-mail] for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 July 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity, and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.