AdministratorSenior Administrator CoSec

JTC; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading company in Cape Town is seeking a Company Secretary to administer services for a client portfolio. The role involves preparing documentation, organizing Board meetings, and ensuring compliance with statutory obligations. Ideal candidates will have experience in financial services or law, strong organizational skills, and a basic understanding of Company Law.

Qualifications

• 2 years experience in an administrative role in financial services or law.
• Ability to think critically and interpret information from various sources.

Responsibilities

• Prepare documentation for signature and identify key risks.
• Organize and attend Board meetings, take and draft minutes.
• Maintain statutory records and ensure filing deadlines are met.

Skills

Leadership skills

Communication skills

Organizational skills

Report writing

Attention to detail

Education

Basic understanding of Company Law

Tools

Microsoft Office

Job description

The role is to administer and provide Company Secretarial services to a client portfolio in order to ensure the structures within the portfolio meet all statutory obligations and adhere to all relevant legislation. The purpose of the role is to act as a first reviewer of legal contracts and other documentation and prepare them for signature following the internal JTC processes.

The employee will be required to act as the first point of contact for clients, intermediaries, and colleagues in other jurisdictions.

The role will require the employee to develop an understanding of company structures and fund structures and develop an understanding of the principles of corporate governance and apply these principles as transactions arise.

Main Responsibilities and Duties

1. Prepare documentation for signature through identification of key risks and mitigants
2. Organize and attend Board meetings
3. Take and draft minutes following board meetings
4. Ensure filing deadlines are met
5. Maintain statutory records as required by the relevant legislation
6. Update and maintain board meeting calendars and schedules
7. Build relationships with clients and intermediaries

Role requirements

• 2 years experience in an administrative role in financial services or law
• Direct communication with external parties and intermediaries
• Organizational skills and ability to coordinate external parties
• Report writing (drafting and formatting)
• Ability to think critically and interpret information from various sources
• Knowledge of Microsoft Office packages including Excel, Outlook, and Word
• Ability to type and prepare minutes of Board meetings
• A basic understanding of Company Law
• Excellent attention to detail and accuracy

Required Experience : Senior IC

Key Skills

• Leadership skills
• Communication skills
• Diary Management
• GAAP
• Accounting
• Payroll administration
• Performance Management
• Human Resources
• Supervising Experience
• Financial Planning
• Writing Skills

Employment Type : Full Time

Experience : years

Vacancy : 1