Executive Assistant Human Capital Global Grade 08

Barloworld Power Angola; Brakpan; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a skilled Personal Assistant to support its Human Capital team. In this dynamic role, you'll manage complex calendars, coordinate meetings, and engage with senior stakeholders, ensuring smooth operations. Your expertise in office administration and HR will be vital in maintaining professional standards and supporting departmental initiatives. This position offers a chance to thrive in a collaborative environment where your contributions will make a significant impact on the organization’s success. If you are organized, detail-oriented, and passionate about HR, this opportunity is perfect for you.

Qualifications

• 6+ years of experience as a Personal Assistant supporting executives.
• Practical HR experience with strong administrative skills.
• Proficient in MS Office and ERP systems.

Responsibilities

• Manage complex calendars and arrange meetings for executives.
• Coordinate travel arrangements and logistics for executives.
• Prepare reports on departmental costs and monitor budgets.

Skills

Office Administration

HR Support

Communication Skills

MS Office Suite

Financial Acumen

Customer Service Orientation

Education

Diploma in Human Resource Management

Undergraduate Degree in HR

Tools

ERP Systems

Job description

Key outputs

• Perform complex office administration tasks and support executives in Human Capital (HC) and Remuneration and Benefits, including personal administration.
• Manage complex calendars, arrange meetings and appointments for assigned executives.
• Communicate with internal and external HC contacts at senior levels and manage HC relationships.
• Support HC leadership team members with administrative duties, coordinate management meetings and BBS huddles, and follow up on operational matters.
• Develop, implement, and maintain departmental office systems and standards for Human Capital to project a professional image.
• Create HC Purchase Requisitions, process MIGO transactions, and ensure timely payment of suppliers.
• Monitor budgets, track expenditures, and prepare reports on departmental costs.
• Review, respond to, and monitor follow-up actions on correspondence, engaging with senior stakeholders to meet deadlines.
• Consolidate routine Human Capital reports and KPI dashboards.
• Provide support by composing and editing communications, presentations, business plans, and board papers.
• Coordinate and schedule department events such as conferences, seminars, and meetings.
• Answer, screen, and route phone calls, queries, mail, and emails appropriately.
• Coordinate travel arrangements, accommodations, and logistics for executives and reports.
• Maintain data and electronic filing of all documentation for assigned executives.

Qualification, Experience, and Competencies

• Minimum 6 years of experience as a Personal Assistant working with executives.
• At least 4 years of practical HR experience.
• Diploma in Human Resource Management; undergraduate degree in HR is advantageous.
• Proficient in MS Office Suite (Word, PowerPoint, Excel, Teams) and ERP systems.
• Excellent communication and presentation skills, both written and verbal.
• Strong business and financial acumen.
• Personable and cheerful personality.
• Flexible, willing to handle issues outside normal hours.
• Knowledge of procure-to-pay processes.
• Valid driver’s license.
• Ability to prioritize tasks and demonstrate high-level administrative skills.
• Attention to detail with strong planning, organizing, and coordination abilities.
• Strong customer service orientation.