Personal Assistant And Administrator

The Glass Resorting Company; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

An established industry player is looking for a dependable Personal Assistant to provide personalized secretarial and administrative support. In this dynamic role, you will work closely with the Directors, managing their calendars, organizing travel, and ensuring efficient communication. Your ability to handle diverse tasks and maintain an organized workflow will be vital. This position offers an opportunity to contribute to the company culture through event organization and support the Directors in their professional lives. If you are mature, have strong organizational skills, and thrive under pressure, this role is perfect for you.

Qualifications

• 5-7 years of experience in a similar role.
• Advanced proficiency in Microsoft Office is essential.

Responsibilities

• Serve as the primary liaison between Directors and clients.
• Organize and manage the Director's calendar and travel plans.
• Create reports and maintain an efficient filing system.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Time Management

Invoicing

Education

Matric

Relevant Tertiary Qualifications

Job description

We are seeking a dependable individual to fulfil the role of a Personal Assistant, offering personalized secretarial and administrative support in an efficient and timely manner. The successful candidate will work closely with the Directors, undertaking diverse tasks associated with their professional life and communication, maintaining an organized workflow.

DUTIES & RESPONSIBILITIES

1. Serve as the primary liaison between the Directors and both internal and external clients.
2. Screen and redirect phone calls and distribute various forms of correspondence.
3. Handle requests and inquiries in a suitable manner.
4. Organize and manage the Director's calendar, scheduling meetings and appointments.
5. Arrange travel plans and accommodations.
6. Take dictation and minutes during meetings.
7. Ability to procure office supplies and/or review expenses and ensure the best pricing at all times.
8. Create reports, presentations, and briefs.
9. Develop and maintain an efficient filing system for office documents.
10. Ensure all admin is maintained and organized in a professional manner.
11. Contribute to the company culture by way of arranging events when needed.
12. Ensure that the Directors are briefed with various issues that may arise at all times.
13. Ensure that the Directors have a seamless work calendar.
14. Take responsibility for any communication deemed necessary by the Directors.
15. Ability to travel when required.
16. Ability to create and maintain relationships.
17. Assist with any administrative tasks that might arise as required by the Directors.
18. Any duties deemed necessary by the Directors.
19. Act and represent the Directors in various areas should the need arise.

Non-Negotiable Minimum Requirements

1. Must have Matric.
2. Must have relevant Tertiary Qualifications.
3. Must have a minimum of 5-7 years' experience in a similar role.
4. Mature person required.
5. Must have own reliable vehicle and valid driver's license.
6. Full Microsoft Office Function - Advanced Level.
7. Must have invoicing experience.
8. Must be able to work under immense stress and pressure.
9. Must be willing to work weekends and overtime (when/if required).
10. Must be available immediately.
11. Must reside in the Benoni area.

NO CHANCERS PLEASE: IF YOU DO NOT MEET THE CRITERIA ABOVE PLEASE DO NOT APPLY!

Salary: R10' per month

Contract type: Full-time