Executive PA

Pillango Placements; Centurion; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading logistics and freight forwarding company seeks a Personal Assistant to support the Managing Director. This role involves managing schedules, correspondence, and logistics, requiring strong administrative skills and the ability to handle personal matters. Candidates should have 5-7 years of experience in a similar role, with a Senior Certificate and proficiency in MS Office.

Qualifications

• 5-7 years experience in a similar support role.
• South African citizen with a Code B driver’s license.
• Availability outside regular office hours.

Responsibilities

• Support the Managing Director with administrative and logistical tasks.
• Manage the MD's calendar, correspondence, and documentation.
• Organise meetings and take accurate minutes.

Skills

Project Management

Administrative Skills

Logistical Skills

Discretion

Communication

Organisational Skills

Reporting Skills

Education

Senior Certificate (NQF 4)

Tools

MS Office

Job description

The Personal Assistant will support the Managing Director of a cross-border logistics and freight forwarding company, enhancing efficiency across all responsibilities. The role requires strong project management, administrative and logistical skills, with the ability to anticipate needs and ensure smooth daily operations.

REQUIREMENTS

• South African citizen.
• Code B driver’s license and own transport.
• Primarily office-based with occasional travel.
• Must be available outside regular office hours and able to respond on short notice.
• Required to handle personal matters and errands as needed.

QUALIFICATIONS & EXPERIENCE

• Senior certificate (NQF 4).
• 5 – 7 Years experience in a similar support role.

CAPABILITIES & COMPETENCIES

• Efficient admin and proactive project support.
• Professional management of the MD’s calendar, correspondence, and documentation.
• Skilled in organising meetings and taking as well as distributing accurate minutes.
• Proficient in logistics and travel arrangements, including for personal and family needs.
• Strong reconciliation and reporting skills, especially regarding invoices and data.
• High level of discretion with sensitive and confidential information.
• Advanced proficiency in MS Office.
• Calm under pressure with proven ability to meet tight deadlines.
• Maintains organised filing systems and ensures high-quality output in presentations / documents.

KEY PERFORMANCE INDICATORS

• Efficient / cost-effective use of company resources.
• High-standard, professional client communication.
• Smooth management of the MD’s schedule, travel (including family) and meetings.
• Well-executed admin, logistical, and reporting tasks.

NOTE : We ONLY accept online applications. We do not consider direct applications via Whatsapp or email.

The proposed salary for the role is R30k to R35k CTC per month. The offer will be based on market standards, considering the candidate's qualifications, skills, and experience.