Executive Assistant / PA

JSM Business Services; Paarl; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a highly organized Executive PA/Bookkeeper to support top management. This role requires a self-motivated individual with strong administrative and finance skills. Responsibilities include managing schedules, arranging meetings, and executing bookkeeping tasks for family-owned businesses. The ideal candidate will thrive in a fast-paced environment, possess excellent communication abilities, and be proficient in essential software tools. Join a dynamic team where your contributions will help streamline operations and support business growth.

Benefits

Medical Aid

Pension Fund

13th Cheque

Benefits included in CTC package

Qualifications

• Minimum 10+ years relevant work experience required.
• Must be proficient in Excel, Word & PDF.

Responsibilities

• Manage diary and boardroom bookings for MD & Director.
• Full bookkeeping functions for small family-owned businesses.
• Prepare quarterly board meeting summary reports.

Skills

Executive Assistant

Bookkeeper

General Finance Experience

Administrative Skills

Proficient in Excel, Word & PDF

Interpersonal Skills

Excellent Communication Skills

Education

Grade 12 / Matric

Related Qualification

Tools

Qmuzik ERP System

Job description

Our client is a dynamic engineering company with offices nationally and internationally. Their Head Office is based in Paarl. They are looking to employ an efficient, self-motivated and highly organised individual as Executive PA / Bookkeeper who will be reporting to the Managing Director, Group Financial Manager and Commercial Manager.

The successful candidate must have:

• Grade 12 minimum and a related qualification
• Minimum 10 + years relevant work experience
• Must have general finance experience
• Excellent administrative skills, highly proficient in Excel, Word & Pdf
• Preferably experienced in working on an ERP system (Qmuzik)
• Strong inter-personal skills
• Excellent communication skills and fluent in English to engage with international visitors and customers
• Self-driven and reliable who can work under pressure and independently

The successful candidate would be responsible for:

PA duties for the MD & Director:

• Manage Diary and boardroom bookings
• Arrange Meetings, internal and external
• Receive guests
• Expense claims
• Credit Card and Fleet card claim forms
• Travel Arrangements and Out of Town Allowances
• Ad Hoc duties relating to Sales orders and debtors outstanding

Executive secretary and financial duties for the Commercial Manager and Group Financial Manager:

• Full bookkeeping functions for small family owned businesses
• Prepare quarterly board meeting summary reports
• Reserve Bank applications status summary reports
• Summary of Monthly Sales Meetings - includes outstanding quotes
• Sales Quotes referencing
• Binding of Sales Quote, to be sent to customers.
• Summary of open orders for the Packaging Equipment Division
• Job Costing summary for projects on request

General finance and admin duties:

• Vendor forms.
• Cell Phone administration - (top-up data, minutes, new contracts, upgrades, monthly report)
• Fleet Card administration, new card applications, service limits increase & monthly reports
• Bank credit card - new applications and limit increases
• Fleet administration - Vehicle licenses, services and maintenance, traffic violations
• Complete Stats reports, monthly Work In Progress updates & quarterly reporting
• Backup support for Travel Office administration

Desired Skills:

• Executive Assistant
• Bookkeeper

Desired Work Experience:

• 5 to 10 years Personal Assistant

Desired Qualification Level:

• Grade 12 / Matric

Employer & Job Benefits:

• medical aid
• Pension Fund
• 13th Cheque
• Benefits included in ctc package