Administration Assistant for Audit Firm

Sagen Advisory; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented Administrative Assistant to support an accounting firm in Bellville, Cape Town. This role involves managing calendars, preparing travel arrangements, and handling correspondence. While a background in accounting or law is advantageous, training will be provided. The ideal candidate will possess excellent communication skills and a strong attention to detail. Join a supportive work environment that offers opportunities for professional growth and a competitive salary package. If you thrive in a collaborative setting and are passionate about providing administrative support, this is the perfect opportunity for you.

Benefits

Competitive salary and benefits package

Opportunities for professional development

Supportive work environment

Qualifications

• 5+ years experience as an administrative or personal assistant.
• Strong organizational skills and proficiency in Microsoft Office Suite.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Assist with data entry and maintenance of financial records.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Time Management

Attention to Detail

Proficiency in Microsoft Office Suite

Education

High School Diploma

Administration Diploma or Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Greatsoft

Job description

Medium-sized audit firms offering a variety of services to continuously look for cost-effective, value-added solutions to their clients’ business needs.

Job Summary :

Sagen Advisory Recruitment Company seeks an organized and detail-oriented Administrative Assistant / Personal Assistant to support our accounting firm client based in Bellville, Cape Town.

You'll handle various administrative tasks and assist with accounting- and law-related duties.

Although a background in accounting, or law is not required, it is an advantage, and training will be provided for the position. This role requires a highly organized, detail-oriented individual with excellent communication and interpersonal skills.

Key Responsibilities :

Administrative Support :

• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and organize travel arrangements, including flights, accommodations, and itineraries.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Maintain and update electronic filing systems.
• Provide general office support, such as photocopying, scanning, and faxing.
• Assist with data entry and maintenance of financial records.
• Prepare and reconcile bank statements.
• Process invoices and payments.
• Assist with budget preparation and tracking.
• Provide support for audits and financial reviews.

Legal Support (if applicable) :

• Assist with legal document preparation and filing.
• Conduct legal research and analysis.
• Manage legal databases and case files.
• Coordinate with external legal counsel.

Project Management :

• Assist with project planning, coordination, and tracking.
• Prepare project reports and presentations.

Qualifications :

• High school diploma or equivalent required.
• Administration diploma or Bachelor's degree is preferred but not required.
• Minimum 5 years of experience as an administrative assistant or personal assistant.
• Proven experience in bookkeeping, accounting, or law is not required but will be an advantage.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Strong ethical and professional standards.

Preferred Qualifications :

• Administration or personal assistance experience – minimum 5 years.
• Highly detailed, skilled in time management, and can work under pressure.
• Experience working in an accounting or law environment.
• Knowledge of Greatsoft and e-filing.

Benefits :

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Supportive and collaborative work environment.

Remuneration :

R15,000 to R25,000 pm, depending on qualifications and experience.

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