Executive Personal Assistant (139000)

Nedbank Private Wealth; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company in the financial sector is seeking a Personal Assistant in Johannesburg to support the Managing Executive with administrative tasks. The role involves coordinating meetings, managing diaries, and providing high-level administrative support. Candidates should have a relevant degree and at least 5 years of experience in a similar role, with strong organizational skills and proficiency in office software.

Qualifications

• 5 years experience as a senior/executive personal assistant.
• Knowledge of Nedbank Corporate and Investment Banking operations is advantageous.

Responsibilities

• Coordinate Executive meetings and manage the Managing Executive's diary.
• Support governance meetings and take minutes.
• Manage office resources and perform general administrative functions.

Skills

Time Management

Personal Assistant Skills

Administrative Experience

Education

Relevant Business, Marketing, Legal, or Finance degree

Tools

Google Docs

Office Experience

Job description

This role is to support the Managing Executive: Property Finance with day-to-day deliverables and strategic projects by executing, organizing, and coordinating all functions of the role efficiently and effectively.

Job Responsibilities

1. Coordinate Executive / Manco meetings: collate required information, ensure that required packs are combined and loaded onto the system, follow up on submissions, compare, merge, and format documents according to requirements to prepare Manco members and attendees.
2. Manage and maintain the Managing Executive's diary effectively to optimize time, considering business priorities when planning and organizing events and meetings.
3. Plan, organize, and anticipate requirements in advance to support the Managing Executive with high-level administrative support.
4. Support the Property Finance Manco team regarding governance meetings, including setting agendas, pack collation/distribution, minute-taking, and sign-off.
5. Coordinate logistics for internal and external events/meetings, including catering, venue, and technology requirements, ensuring standards are met.
6. Take minutes of meetings, track action items, consolidate, and provide feedback to relevant stakeholders/committees.
7. Serve as the primary contact for Property Finance Manco correspondence, documentation, and communication.
8. Ensure correspondence, documents, and reports are formatted per Nedbank standards and forwarded timely.
9. Prioritize conflicting needs, handle matters efficiently, and follow through on projects to completion.
10. Promote efficiencies through technology and IT, ensuring awareness of available technologies while maintaining privacy and confidentiality.
11. Build collaborative relationships with internal and external stakeholders, working closely with Property Finance Manco and support staff.
12. Screen, route, and answer calls professionally and promptly.
13. Arrange detailed travel plans, documentation, and stay informed about security or risk issues.
14. Validate, receive, and submit invoices and expense claims for authorization.
15. Manage records by capturing, screening, and storing correspondence and responses using relevant systems.
16. Manage office resources cost-effectively, minimizing waste and adhering to budgets.
17. Perform general administrative functions and manage office operations as needed.

Essential Qualifications

• Relevant Business, Marketing, Legal, or Finance degree

Minimum Experience Level

5 years experience as a senior/executive personal assistant

Knowledge of Nedbank Corporate and Investment Banking operations is advantageous.

Technical / Professional Knowledge

• Administrative procedures and systems
• Banking procedures
• Business principles and terms
• Data analysis
• Governance, Risk, and Controls
• Relevant regulatory knowledge
• Relevant software and systems
• Business writing and minutes taking
• Effective communication
• Energy and initiating action
• Stress tolerance
• Work standards and planning

Key Skills

Senior Care, Time Management, Google Docs, Office Experience, Personal Assistant Skills, Administrative Experience, among others.

Employment Type : Full Time

Experience : 5 years

Vacancy : 1

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Personal Assistant • Johannesburg, Gauteng, South Africa