Assistant Company Secretary

Momentum Group Limited; Sandton; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A leading company in the financial services sector is seeking an Assistant Company Secretary to support governance and compliance efforts. This role involves managing committee activities, ensuring legal compliance, and enhancing departmental processes. Ideal candidates will have a solid understanding of corporate governance and relevant experience in secretarial administration.

Qualifications

• 1-3 years’ experience in company secretarial administration.

Responsibilities

• Manage minute-taking and administration of operational and management committees.
• Ensure compliance with the Companies Act and governance principles.
• Assist with drafting company resolutions.

Skills

Business acumen

Good communication skills

Education

CGISA qualification

Job description

As the Assistant Company Secretary, this individual will be responsible for supporting the Company Secretary and providing company secretarial services to Guardrisk Group.

Role Purpose

The role will be required to ensure that all legal entities comply with legal, statutory, and governance requirements, and also contribute towards the optimisation and continuous improvement of the department. The individual will manage the minute-taking and administration of the operational and management committees within the organisation. This individual will also assist the Company Secretary with any corporate legal matters and overall governance requirements, including communication, training, and reporting.

Requirements

• Sound knowledge and understanding of insurance, financial services, and corporate governance.
• A CGISA qualification (advantageous).
• At least 1-3 years’ experience in company secretarial administration.

Duties & Responsibilities

• Collate information for the various forums and Committee packs, including all operational and management meetings.
• Draft agendas in consultation with Chairpersons and liaise with operational and management meetings committee members.
• Attend meetings and take accurate and professional minutes.
• Draft minutes for vetting by the Chairperson.
• Assist with the drafting and execution of company resolutions.
• Maintain statutory and secretarial records.
• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC.
• Ensure compliance with the Companies Act, governance principles, and applicable legislation.
• Develop and maintain collaborative relationships with peers, clients, and stakeholders.
• Continuously develop personal expertise.
• Contribute to innovation through new ideas.
• Manage time effectively to ensure productivity.

Competencies

• Business acumen.
• Client/stakeholder commitment.
• Results-driven.
• Self-awareness and insight.
• Good communication skills (verbal and written).