Payroll & Benefits Officer

Red Ember Recruitment (PTY) Ltd; Centurion; On-site; ZAR 300 000 - 400 000; Full time

Job summary

Join a forward-thinking company as a Payroll & Benefits Officer, where you'll be at the heart of payroll processing and employee benefits administration. This exciting role involves managing payroll for a large team, ensuring compliance with legislation, and maintaining employee records. You'll play a crucial part in improving payroll policies and procedures while providing excellent service to staff regarding their pay and benefits. If you're detail-oriented and passionate about payroll management, this opportunity is perfect for you to make a significant impact in a dynamic environment.

Qualifications

• 3+ years in payroll and benefits administration required.
• Experience with Sage 300 is mandatory.

Responsibilities

• Manage end-to-end payroll for approximately 700 employees.
• Ensure accurate calculations for taxes and statutory obligations.
• Address payroll-related queries and provide guidance.

Skills

Payroll Processing

Statutory Compliance

Employee Benefits Administration

Excellent Communication

Attention to Detail

Problem-Solving Skills

Education

Matric / Diploma in Business Management

Bachelor's Degree in Business Management

Tools

Sage 300

Job description

Our client is seeking a dedicated Payroll & Benefits Officer to join their team.

Purpose of the Job: The incumbent will be responsible for the full payroll and benefits functions, ensuring accurate and timely processing of monthly payrolls for a large staff, in compliance with legislative requirements and company policies. The role also involves maintaining employee records and communicating effectively with staff regarding payroll and benefits.

Role and Responsibilities:

1. Improve payroll policies and procedures as needed.
2. Manage payroll workload to meet operational requirements.
3. Ensure payroll operational effectiveness.
4. Manage and administer all employee benefits payroll administration.

Payroll Administration:

1. Manage end-to-end payroll for approximately 700 employees, including monthly and weekly payrolls.
2. Maintain payroll system and records.
3. Coordinate monthly payroll inputs from various divisions.
4. Process new hires, terminations, and salary changes.
5. Handle expense claims, tax codes, statutory payments, and deductions.
6. Oversee overtime, maternity leave, UIF, and other related processes.
7. Manage pension, provident fund, medical aid, and garnishee orders.
8. Prepare certificates of service and employment confirmations.
9. Provide employees access to payslips and manage IRP5 processes.
10. Support the finance department with payroll admin tasks.
11. Ensure accurate calculations and submissions for taxes, UIF, and other statutory obligations.
12. Reconcile payroll data and prepare reports for auditors and management.

Payroll Reporting:

1. Maintain payroll data on Sage 300 People system.
2. Prepare reports, year-end documentation, and ad hoc financial reports.
3. Update payroll trackers and ensure year-end reports are audit-ready.

Query Management:

1. Address payroll-related queries promptly.
2. Provide guidance on payroll policies, leave, benefits, and HR procedures.
3. Offer excellent customer service to employees regarding pay, benefits, and taxes.

General:

1. Maintain filing systems (hard and soft copies).
2. Assist with administrative tasks within the HR team.

Requirements:

Mandatory Qualifications: Matric / Diploma in Business Management, Finance, HR, Accounting, or related fields.

Desirable Qualifications: Bachelor's degree in Business Management, Finance, HR, Accounting, or related fields.

Sage 300 experience is required.

Key Skills: Payroll processing, statutory compliance, employee benefits administration, excellent communication, attention to detail, problem-solving skills.

Employment Type: Full Time

Experience: 3+ years in payroll and benefits administration

Vacancy: 1

Monthly Salary: R30,000 - R30,000