Legal Secretary: High Court x3

Road Accident Fund; Durban; On-site; ZAR 327 000; Full time

Job summary

A leading company in South Africa is seeking a Legal Secretary (High Court) to provide administrative support to the Legal Services Department. The role involves preparing court documents, managing office administration, and ensuring compliance with internal standards. Candidates should possess a National Diploma in Business Administration or a related field, along with relevant experience in a legal or business environment. This is a permanent position based in Durban, offering a competitive salary.

Qualifications

• 2 years' experience in a business/law administration related environment.
• Proficiency in English and one other official language.

Responsibilities

• Prepare court statements and forms for Attorneys.
• Maintain correspondence, filing, and general administration support.
• Arrange meetings and take minutes for the Legal Services Department.

Skills

Planning

Organization

Client service orientation

Communication

Research

Education

National Diploma in Business Administration/Law related qualification

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Division: Governance

Reference No: 5008

Location:

Durban, Kwazulu-Natal, ZA

Employment Type: Permanent

Disability (EE targeted role): No

T.A.S.K Grade: 08

Job Posting Salary: R326,151.00

Job Posting End Date: 3 Jun 2025

The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.

Purpose of the Job: The Legal Secretary (High Court) is responsible to provide administrative support to the Legal Services Department and to ensure the day-to-day functioning of the office.

Key Performance Areas

Legal Secretarial Administration

• Prepare court statements and forms that Attorneys will need in court.
• Dictate Attorney’s audio files and written notes.
• Transcribe and proofread legal documents.
• Index and update pleadings and discovery binders.
• Collect and deliver documents.
• Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff
  
  

Standard, process and procedure maintenance

• Ensure a strategy framework is maintained by required standards
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
• Provide administrative support to the strategy and reporting office by RAF policies and procedures.
  
  

Quality Assurance Activities

• Maintain up-to-date written documentation and policies related to the organization's business activities.
  
  

Office Management

• Maintain correspondence, filing, telephonic queries and provide general administration support to the office.
• Maintain strict confidentiality in all matters relating to the office.
• Make follow-ups on outstanding matters on behalf of the Legal Services department in the office.
• Ensure all office requests are handled and responded to within set timelines.
• Ensure availability of stationery within the department.
  
  

Meeting and diary management

• Arrange meetings on behalf of the Legal Services Department.
• Take minutes and distribute these in accordance to set governance standards.
• Mantain follow-up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.
  
  

Document Control

• Ensure that the filing system is always up-to-date and functional.
• Collate court rolls received from the Registrar for the responsible court divisions, update references and distribute to state attorneys
• Manage the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
• Collate all the court directives and update on the court directives database
• Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly
  
  

Qualifications

• National Diploma in Business Administration/Law related qualification.
  
  

Experience

• Relevant 2 years' experience in a business/law administration related environment.
  
  

Behavioral Competencies

• Planning, organisation and coordinating.
• Personal mastery.
• Emotional wisdom and decision making.
• Ethics and values.
• Client service orientation
  
  

Technical Competencies

• Computer literacy in MS Word, Excel, PowerPoint, outlook,etc
• Good understanding of all RAF systems and procedures
• Proficiency in English and one other official language
• Excellent planning and organisational skills
• Dependable and trustworthy
• Good communication skills
• Interpersonal relations
• Good administrative skills
• Research skills
• Writing skills
• Dairy and Court roll management
  
  

NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful

Security Vetting shall be conducted on all prospective employees

It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.