Finance Operations Assistant

Crayon Technologies Ltd; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company in Gauteng is seeking a dynamic Executive Assistant with a strong accounting background to support senior management. This role blends executive assistance and accounting functions, requiring exceptional organizational skills and financial expertise. The ideal candidate will manage financial reporting, oversee compliance, and provide strategic support to the directors. If you are detail-oriented and thrive in a fast-paced environment, this is the perfect opportunity for you.

Qualifications

• 3-5 years post-articles experience in a similar role.
• Proven experience in accounting and financial reporting.

Responsibilities

• Full responsibility for accounting and financial reporting.
• Manage the Directors' calendar and travel arrangements.
• Support audit preparation and liaise with auditors.

Skills

Analytical

Problem Solving

Organizational

Communication

Discretion

Education

BCom in Accounting

Tools

Sage

Draftworx

Microsoft Office

eFiling

CIPC

Job description

We are seeking a dynamic and detail-oriented Executive Assistant with a strong accounting background to support senior management.

This role is a blend of executive assistance (30%) and accounting functions (70%), requiring exceptional organizational skills, financial expertise, and the ability to handle confidential matters with professionalism.

What you'll do

Accounting & Financial Management

1. Full responsibility for accounting and financial reporting up to financial statement level for designated entities
2. Manage accounts payable and receivable, general ledger maintenance, and reconciliations
3. Oversee VAT, tax submissions, and regulatory compliance
4. Supervise financial operations of management companies handling international entities
5. Monitor and analyze financial performance, preparing detailed reports and variance analysis
6. Assist in budgeting, forecasting, and cash flow management
7. Support audit preparation and liaise with auditors to ensure compliance
8. Maintain oversight of expenditure and banking relationships, ensuring optimal financial efficiency

Corporate Structuring & Project Management

1. Execute key corporate finance and structuring initiatives
2. Support the board in implementing corporate strategies and governance improvements
3. Identify and drive process enhancements for operational efficiency

Company Secretarial Duties

1. Manage statutory records, draft resolutions, and oversee regulatory filings
2. Ensure compliance with corporate governance requirements
3. Coordinate trust administration and board activities

Executive Support & Administration

1. Manage the Directors' calendar, ensuring efficient scheduling and prioritization
2. Coordinate domestic and international travel arrangements
3. Handle confidential correspondence and act as a liaison between internal and external stakeholders
4. Assist in event planning and corporate engagements

Operational Coordination

1. Organize and maintain essential documentation, including KYC, FICA, and board packs
2. Act as a point of contact for office management tasks, liaising with service providers as needed

Leadership & Strategic Support

1. Provide strategic recommendations to the Director based on financial insights and operational needs
2. Foster strong internal collaboration to support organizational objectives
3. Ensure timely execution of responsibilities, meeting deadlines without compromising quality

What you'll need

Qualifications

• Mandatory: BCom in Accounting or equivalent (completed)
• Experience: Articles completed at a registered accounting/auditing firm
• 3-5 years post-articles experience in a similar role within a fast-paced environment
• Proven experience in accounting, financial reporting, and company secretarial functions
• Familiarity with corporate finance and structuring projects
• Software proficiency in Sage, Draftworx, Microsoft Office, eFiling, and CIPC

Skills & Competencies

• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong analytical, problem-solving, and organizational skills
• Excellent verbal and written communication abilities
• High level of discretion, integrity, and professionalism
• Ability to multitask and adapt to dynamic business environments