Programme Administrator : Corporate Support

Housing Development Agency; Johannesburg; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading organization in housing development is seeking a Programme Administrator for their Corporate Support Department in Johannesburg. The role involves managing office systems, document management, and financial planning. Ideal candidates will have a Grade 12 qualification, relevant experience in office administration, and proficiency in MS Office. This position offers an opportunity to contribute to the efficiency of corporate operations while ensuring compliance with procurement processes.

Qualifications

• Grade 12 or similar qualification required.
• Relevant experience in office administration and coordination.
• Competent in Ms Office Package (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Develop and implement office management systems.
• Oversee storage and maintenance of documents.
• Assist with preparation of annual budget reviews.

Skills

Communication

Attention to detail

Office administration

Education

Grade 12 or similar qualification

Post-matric qualification

Tools

Ms Office Package

Job description

Job title : Programme Administrator : Corporate Support

Job Location : Gauteng, Johannesburg Deadline : May 30, 2025 Quick Recommended Links

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Key Performance Areas :

Corporate Support Programmes

• Develop and implement office management systems that facilitate the efficient and effective operation of the Corporate Support Department.
• Assist in the management of Corporate Support programmes and projects implementation, administration and compilation of relevant documentation.
• Creation and implementation of a system that create accessible information to all users within the Corporate Support business units.
• Ensure smooth running of departmental programmes and projects.

Document Management

• Oversee the storage and maintenance of existing documents within the Corporate Support business units.
• Oversee and manage the Corporate Support business units document and management (IMIS) system.
• Monitor and update stored information and data.
• Maintain database of service providers, clients and other key stakeholders on programme and projects.
• Support the Department in quality management systems implementation and management.
• Audit personnel files and ensure that any outstanding information is retrieved and updated on employee files and IMIS system.
• Ensure effective and efficient document movement and tracking for approvals between departments.

Financial Planning and Management

• Assist the Corporate Support with the preparation and consolidation of Annual budget reviews and budgeting processes.
• Assist with monitoring departmental spending of ongoing projects against the budget.
• Assist with management of the department procurement and related requirements.
• Manage the submission of invoices to finance department and ensure invoices are paid on time.
• Ensure compliance and adherence to HDA procurement processes both internally and externally.

General Departmental Support

• Ensure that new staff onboarding documentation is filed in the appropriate personnel file.
• Provide operational and administrative support to the Corporate Support business units whenever required.
• Liaison and facilitation of relationships between the Corporate Support department and internal stakeholders including service providers.
• Assist booking meeting venues and set-up for critical meeting are in order i.e tools, documentation and projectors.
• Assist with gathering information for internal and external audits purposes.
• Assist with Reception duties as and when necessary.
• Perform ad-hoc duties whenever required by the Head : Corporate Support and business units managers.

Reporting

• Provide regular feedback to the Head : Corporate Support regarding operational responsibilities.
• Assist with compilation of monthly and quarterly reports for each unit within the Corporate Support.
• Ensure that proper record keeping (statistics) are retained and updated regularly to ensure smooth retrieval of information whenever required.

Qualifications and Experience

• Grade 12 or similar qualification.
• Post-matric qualification will be an added advantage.
• Relevant experience in office administration and coordination.
• Competent in Ms Office Package (Word, Excel, PowerPoint, Outlook)
• Ability to communicate effectively.
• Operate independently, delivering high-quality results, accuracy and attention to detail.