Administrative Officer A1 (Post Level 10)

Stellenbosch University; Stellenbosch; On-site; ZAR 300 000 - 450 000; Full time

Job summary

Stellenbosch University seeks an Administrative Officer A1 for the School of Public Leadership. This role involves coordinating academic administration for the Municipal Minimum Competency Certificate Programme, supporting students and academic staff, and managing logistics for short courses. Ideal candidates will have a relevant bachelor's degree and experience in an academic environment.

Qualifications

• Bachelor's degree in Public and Development Management or related field.
• At least three years' experience in administration or similar activities.
• Valid driver's license and willingness to travel.

Responsibilities

• Coordinate academic administration for short courses.
• Handle logistics related to contact sessions and examinations.
• Support students and staff with the e-learning platform.

Skills

Organisational skills

Interpersonal skills

Attention to detail

Written and verbal skills in English

Education

Bachelor's degree in Public and Development Management

Tools

MS Office

Job description

Department Description/Departement Beskrywing

Faculty of Economic and Management Sciences

School of Public Leadership

Administrative Officer A1 (Post Level 10)

(Bellville Park Campus)

Ref. EBW07/106/0525

The School of Public Leadership (SPL) at Stellenbosch University (SU) is unique in the South African context with its combination of Public Policy and Management, the Environment and Sustainability as strategic focus areas. The SPL's business, vision and mission, with "Learning for sustainable African futures" as its slogan, can best be understood and summarised as serving public value in an African context. Furthermore, the SPL is an accredited service provider to the National Treasury / Local Government Seta Accredited Municipal Minimum Competence Programme.

The incumbent will provide short course administrative support and administrative support for facilitators and students in the Municipal Minimum Competency Certificate Programme at the Bellville Park Campus.

Duties/Pligte

This position coordinates the academic administration short course processes, liaising with high level networks and various e-learning relating to students and staff within the Municipal Minimum Competency (MMC) Levels Certificate Programme.

Responsibilities Will Include, But Will Not Be Limited To

• Drafting and coordinating MMC programme schedules and handling all administration and logistics related to contact sessions (local, provincial and national), telematics/virtual classes, assignments, examinations and reporting.
• Short Courses student registration, portfolio of evidence of students, student orientation, answering queries of students relating to academic administration and appropriate referral with regard to course-related issues.
• Supporting students and academic staff in the use of the SU e-learning platform /SPL short course website and other interactive learning mediumsa, acting as administrator to keep module/unit standard content up to date, extracting reports from the SPL short course website and general trouble-shooting on the learning platform.
• Liaising with clients, academic staff and managing the production of course material, such as workbooks/learner guides, ordering and distributing text books and electronic course material, and production and distribution of pre-recordings of video material, etc.
• Supporting the Social Impact Manager with short courses schedule planning, and financial planning and management of budgets.
• Assisting the Social Impact Manager in sourcing tender for short courses, providing support with tender administration, including the completion of tender forms and documents relating to tender applications.
  
  
  

Job Requirements/Pos Vereistes

Given the specific nature of the programme presentation, the incumbent will be required to have:

• A bachelor's degree in Public and Development Management, or in a related subject area.
• Knowledge and understanding of policies and processes relating to the administration of short courses and support of programmes within a higher education context.
• At least three years' experience relating to administration / short course administration, or other similar social impact activities within an academic environment.
• A valid driver's licence and willingness and ability to travel to provide logistical and administrative support off-campus as needed.
• Good written and verbal skills in English.
• Good organisation and interpersonal skills.
• The ability to work under pressure and meet deadlines.
• The ability to show initiative and flexibility, reliability and integrity.
• Attention to detail is important.
• Familiarity with the MS Office package (i.e., Word, Excel).
  
  
  

Recommendation/Aanbeveling

• Fluency in other official South African languages would be advantageous.
• A diploma in Project Management would be advantageous.
  
  
  

How To Apply/Hoe Om Aansoek Te Doen

#PSS

Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.

Stellenbosch University reserves the right not to make an appointment.

Duration Of Employment

• The duration of employment is on a permanent basis, subject to the availability of funds.
• The incumbent will be informed six months before there is a termination of service due to a lack of continuous funding.
  
  
  

Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) , must reach the University before or on the closing date of the advertised post.

APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.

Enquiries/Navrae

Enquiries regarding this post: Prof Zwelinzima Ndevu on 021 918 4929, or at

Enquiries regarding remuneration/benefits, as well as technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753 (Stellenbosch) / 021 938 9636 (Tygerberg), or at

Currency ZAR

Commencement Date 01-Jul-2025

Closing Date 30-May-2025

Amount of Travel

Work At Home