Manager: Research Records and Knowledge Management

Hashtag Nonprofit NPC; Pretoria; Hybrid; ZAR 500 000 - 700 000; Full time

Job summary

A leading organization in Pretoria is seeking a Manager for Research Records and Knowledge Management. The role involves coordinating records management programs, developing policies, and ensuring compliance with legislative requirements. The ideal candidate will have a strong background in records management and excellent communication skills.

Qualifications

• 5 years relevant records and knowledge management experience, 2 years at management level.
• Proven experience in managing electronic documents and records systems.

Responsibilities

• Coordinate Records Management Programme for HSRC.
• Develop and implement Records Management Policy and Procedures.
• Conduct Records Management awareness and training sessions.

Skills

Communication

Problem-Solving

Analytical Skills

Education

Honours Degree in Archives and Records Management

Tools

Electronic Document Management Systems

Job description

• Human Sciences Research Council (HSRC)
  
  

Manager: Research Records and Knowledge Management

• Deadline:
  
  

01 June 2025

• Region:
  
  

Pretoria (hybrid)

• Type of employment:
  
  

Full time

Job Description

Reference Number: HSR250512-1

Business Area: e Research Knowledge Centre - eRKC

Job Type: Permanent

Workplace Type: Hybrid

Minimum Education Level: NQF8 - Hons Degree or equivalent

The mission of the eRKU is to be a research enabler that provides innovative knowledge services and access to resources that meet the needs of HSRC’s research community and stakeholders. Thus, enabling the HSRC’s research programmes by providing relevant and trusted data, information and Knowledge services to allow access to information, facilitate knowledge creation and sharing and contribute to the preservation of the organisation’s intellectual assets. The services offered include Information Services; Knowledge Management, Records Management, Research Data Management, Digital Scholarship Services and Geospatial Computing and Analytics focused on providing research support to assist the organization in generating evidence in support of policy and planning decisions.

The unit seeks to appoint a Manager: Research Records and Knowledge Management on a permanent contract who will be based in the Pretoria office. The successful candidate will report to the Director: eRKU.

Roles and Responsibilities

• Coordinates holistic Records Management Programme for the HSRC
• Develop and implement the Records Management Policy and Procedures
• Coordinate the develop the Document Retention and Disposal Guidelines
• Conduct Records Management awareness and training sessions
• Plans, organizes, directs, reviews, coordinates, and establishes controls for all HSRC records activities
• Coordinates with HSRC business unit’s managers to ensure records creation, maintenance, use, and disposition are in accordance with the National Archives Act (NARSA) and other legislative requirements
• Implement and manage electronic document management systems (EDMS) to support the storage, retrieval, and preservation of digital records
• Maintain the records management system, archiving policy, and administration process in the Promotion of Access to Information Act 2000.
• Develop and implement the HSRC Knowledge Management Programme, maintain Knowledge and Research Hubs,
• Drive the Knowledge Management Champions Programme,
• Provide administrative support, and performing ad hoc duties.
• Assist in document control reports compilation,
• Ensure quality assurance, storing confidential information, electronically filing documents, and controlling incoming and outgoing correspondences.
  
  

Qualifications And Requirements

• Honours Degree in Archives and Records Management or relevant qualification at NQF level 8;
• 5 years’ relevant records and knowledge management experience of which 2 years must be at management/supervisory level within a similar environment;
• Proven experience in the management and implementation of electronic documents and records management systems;
• NARSSA Records Management training certificate;
• Knowledge of information-related legislation that governs the public sector;
• Understanding of electronic systems and the research environment;
• Experience in project administration;
• Credibility to interface with management, researchers and support staff;
• Strong written and verbal communication skills, with a high level of proficiency in English;
• Analytical problem-solving skills;
• Demonstrable initiative, integrity and maturity;
• The ability to function independently and under pressure;
• A commitment to excellence, attention to detail and meticulous and accurate execution of tasks;
• Must be able to work in a diverse and multi-cultural environment; and
• National Archives and Records Services South Africa (NARSSA) records management training certificate will be considered advantageous.
  
  

How to apply

Register and apply on the HSRC website.

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More about this vacancy

• Date posted:
  
  

12 May 2025

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