Legal Secretary (with conveyancing experience)

Bright Search Recruitment (Pty) Ltd; Randburg; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player seeks a detail-oriented legal assistant to support property transactions. In this dynamic role, you will prepare essential legal documents, liaise with clients, and ensure compliance with regulations. Your organizational skills will be crucial in managing legal files and coordinating property transfers. This opportunity offers a chance to thrive in a supportive environment where your contributions will directly impact client satisfaction and operational efficiency. If you are passionate about the legal field and eager to make a difference, this role is perfect for you.

Qualifications

• Experience in drafting legal documents and managing client correspondence.
• Strong organizational skills for maintaining legal files and records.

Responsibilities

• Draft and prepare legal documents, ensuring accuracy and compliance.
• Communicate with clients and third parties to manage transactions.

Skills

Document Preparation

Client Communication

Legal Research

Office Administration

Education

Legal Qualification

Job description

1. Document Preparation and Management :

• Draft and prepare legal documents such as sale agreements, transfer documents, bond documents, and title deeds.
• Prepare client correspondence, including letters and emails, on behalf of the conveyancer.
• Ensure all documents are accurate, signed, and properly filed.

2. Client Liaison :

• Communicate with clients, estate agents, and third parties (e.g., banks) to gather information and update on transaction progress.
• Manage client appointments and schedule consultations.
• Respond to queries related to the conveyancing process and provide basic information.

3. Managing Legal Files :

• Organize and maintain legal files, both paper and electronic, ensuring accessibility and compliance with legal standards.
• Update property files and records to ensure accuracy during transactions.

4. Coordinating Property Transactions :

• Assist with property ownership transfers, ensuring compliance with legal and regulatory requirements.
• Liaise with local authorities to ensure proper registration of property documents.
• Ensure all financial matters, such as deposits and transfer duties, are processed and documented.

5. Preparing Financial Statements :

• Prepare settlement statements and assist with disbursement of funds among clients, banks, and other parties.
• Manage trust accounts and ensure funds are transferred according to regulations.

6. Legal Research :

• Conduct basic legal research, such as checking land registries and researching property titles and deeds.
• Assist in checking for encumbrances or restrictions on property titles.

7. General Office Administration :

• Manage office supplies, schedule meetings, and organize the conveyancer's calendar.
• Handle filing, phone calls, and maintain effective communication between clients and the legal team.