Branch Administrator - Secunda

Fidelity Services Group; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a Branch Administrator to oversee administrative, HR, and financial responsibilities at their Secunda Branch. This role is crucial for ensuring smooth operations, managing payroll, and enhancing compliance within the branch. The ideal candidate will possess strong financial and payroll knowledge, coupled with excellent organizational and communication skills. If you thrive in a fast-paced environment and are committed to delivering high-quality support, this opportunity is perfect for you. Join a company that values professional growth and is dedicated to ethical practices in the workplace.

Qualifications

• 5-8 years experience in a similar environment.
• Strong command of English and good interpersonal skills.

Responsibilities

• Oversee all Payroll and Salary related concerns accurately.
• Manage budget allocation for Transport Department and invoices.
• Ensure compliance with company policies and procedures.

Skills

Payroll Knowledge

Financial Knowledge

Microsoft Office Proficiency

Strong Communication Skills

Organizational Skills

Interpersonal Skills

Ability to Work Under Pressure

Education

Grade 12 or Matric Certificate

Tertiary Qualification

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Fidelity Security Systems

Job description

Vacancy: Branch Administrator - Rustenburg

A position has become vacant at our Secunda Branch and will be reporting to the Branch Manager. The overall purpose of this position is to oversee all the Administrative, HR, and Financial responsibilities of the branch.

Minimum Requirements

Qualifications, experience, and other competencies required:

1. Grade 12 or Matric Certificate.
2. A Tertiary qualification will be an advantage.
3. Minimum of 5-8 years in a similar environment.
4. Payroll knowledge and experience – essential.
5. Financial knowledge – essential.
6. Computer literacy and proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
7. No criminal record.
8. Own reliable transport.
9. Should reside within Secunda or surrounding areas.

Key Areas Of Responsibility Will Include

1. Ensure that all Payroll and Salary related concerns are handled accurately and efficiently.
2. Daily booking of Guards on Posting Sheets.
3. Billing / Finance (Critical) - Reporting back on the MOS report to the Branch and Senior Management.
4. Personnel Management / HR – Onboarding/Terminations etc.
5. Fleet Management.
6. Manage budget allocation for Transport Department / Invoices / PO Request.
7. Assist and support the Branch Manager with all functions as well as financial actions.
8. Manage all Branch Assets.
9. Full responsibility of the Petty Cash System and submissions.
10. Ensure weekly, monthly, and quarterly reports are submitted on time for all sites required.
11. Be a key point of contact for all departments on Branch matters.
12. Adhere to normal office administration duties, such as answering telephone calls, emails, filing, etc.
13. Implement and adhere to all Company Policies and Procedures.
14. Manage schedules and deadlines of all administrative functions.
15. Ensure the smooth and adequate flow of information within the branch to facilitate effective business operations.
16. Coordinate and ensure Branch Compliance.
17. Audit Compliance when required.
18. Oversee facilities services, maintenance activities, and tradespersons.
19. Prepare monthly reports and assist with presenting performance and other reports to Managers and Executives.
20. Support Managers, Senior Managers, and Executives with projects and tasks as required.
21. Engagement with Security Officers at all times.
22. Pension and Provident Fund submissions.
23. UIF assistance (Draft of documents).
24. Full Branch support functions.
25. Key liaison between the Branch and the Group.

Core Competencies

1. Strong command of English.
2. Positive attitude at all times.
3. Professionally dressed (Corporate Standard).
4. Strong administrative and organizational skills, with the ability to work independently and professionally.
5. Good interpersonal and communication skills.
6. Ability to liaise professionally with personnel at all levels.
7. Highly motivated and enthusiastic.
8. Ability to work under pressure.
9. Proficiency in Microsoft Word, Outlook, Excel, and the ability to quickly learn to work on different Fidelity Security Systems.

We reserve the right not to make an appointment to any advertised position. Preference is given to existing employees, and selections are based on merit. We encourage and support Historically Disadvantaged Candidates and Disabled Candidates within the FSG team.

Fidelity Security Group (Pty) Ltd supports global fair practice and business ethics, emphasizing continuous development of our human capital as key to our success.

If you are not contacted within 10 working days from the closing date, please consider your application unsuccessful.