Events Manager

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading company in Stellenbosch is seeking an experienced Event Planner to conceptualize and manage a variety of events, ensuring exceptional client experiences. The role involves overseeing logistics, managing budgets, and collaborating with various teams to deliver high-quality events. Ideal candidates will have a proven track record in event management and strong project management skills. Flexibility to work evenings and weekends is essential.

Qualifications

• Proven experience in event management or hospitality.
• Strong project management skills with a track record of timely event delivery.

Responsibilities

• Conceptualize, plan, and execute various events.
• Manage event budgets and ensure cost-efficiency.
• Serve as the primary contact for clients throughout the event process.

Skills

Project Management

Client Relations

Event Planning

Tools

Event Management Software

Microsoft Office Suite

Job description

Reference: CDS Consultant: Carinade Swardt

Job Description: Event Planning and Management

Conceptualize, plan, and execute a variety of events, including weddings, corporate functions, wine tastings, festivals, and private celebrations.

Collaborate with clients to understand their vision, goals, and budget to deliver tailored event experiences.

Develop comprehensive event timelines, checklists, and plans to ensure all aspects of the event run smoothly.

Source and liaise with vendors, suppliers, and entertainers, ensuring quality and cost-effectiveness.

Conduct site inspections and plan layouts that optimize the use of the estate's unique venues and surroundings.

Operational Oversight

Oversee event set-up and breakdown, ensuring all logistics are executed to perfection.

Manage on-site event staff, providing direction and support during functions to maintain high service standards.

Troubleshoot and resolve any issues that may arise during events to ensure client satisfaction.

Maintain inventory of all event-related materials, equipment, and décor items, ensuring they are well-maintained and available when needed.

Business Development

Proactively seek new opportunities to attract clients and secure bookings for the estate's event spaces.

Work closely with the marketing team to promote event services through campaigns, social media, and networking events.

Build and maintain relationships with event planners, corporate clients, and local businesses to encourage repeat bookings.

Client and Guest Relations

Serve as the primary contact for clients, ensuring effective communication from initial inquiry to post-event feedback.

Provide expert guidance and creative suggestions to enhance the client's event experience.

Establish a warm, welcoming, and professional atmosphere for all guests attending events.

General Responsibilities

Manage event budgets, ensuring cost-efficiency while maintaining the estate's high standards.

Prepare detailed post-event reports, identifying successes and areas for improvement.

Stay informed about industry trends and best practices to introduce fresh, innovative ideas.

Coordinate with the estate's hospitality, wine production, and culinary teams to align event objectives with the broader vision of the brand.

Maintain compliance with all health, safety, and legal regulations related to events.

Qualifications

• Proven experience in event management, hospitality, or a related field.
• Strong project management skills, with a track record of delivering events on time and within budget.
• Proficiency in event management software and tools, as well as Microsoft Office Suite.
• Own reliable transport and a valid driver's license.
• Flexibility to work evenings, weekends, and public holidays as required.

How to Apply

Email your comprehensive CV to the relevant consultant, including the reference number, to avoid duplicity on our system.

We reserve the right to only conduct interviews with candidates of choice.

Applicants who have not received feedback within 30 days from the closing date should accept their application as unsuccessful.