Senior Logistics And Asset Co-Ordinator

Helderberg Personnel Cc; Wes-Kaap; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading logistics company is seeking a seasoned logistics manager to oversee shipping operations and inventory management. The ideal candidate will have over 10 years of experience in logistics, a strong understanding of international regulations, and excellent communication skills. Responsibilities include planning shipments, managing stock levels, and ensuring compliance with customs regulations. This role requires a proactive mindset and the ability to handle complex logistics challenges effectively.

Qualifications

• 10 years in logistics, shipping, or inventory management.
• Fluent in English (written and spoken).
• Driver's license with own/reliable transport.

Responsibilities

• Plan and oversee domestic and international shipments.
• Maintain stock levels at various stores and Fulfilment Centres.
• Ensure compliance with international regulations.

Skills

Logistics Management

Inventory Management

Communication

Problem Solving

Attention to Detail

Education

Grade 12

Logistics-related certifications

Tools

Logistics software

Microsoft Office

Google Docs

AssetZure

Job description

Key Tasks and Outcomes:

1. Primary:
   • Plan and oversee domestic and international shipments.
   • Select cost-effective and reliable transport options.
   • Ensure timely, compliant shipping, including hazardous goods like lithium batteries.
2. Inventory Management:
   • Maintain stock levels at various stores and Fulfilment Centres.
   • Compile and report weekly stock levels.
   • Manage demo, loan, replacement, and written-off stock.
3. Customs & Compliance:
   • Ensure compliance with international regulations (e.g., IATA, IMDG, WEEE).
   • Handle permits, licenses, and legal documentation.
   • Stay updated on destination country import requirements and regulations.
4. Documentation & Certification:
   • Prepare and manage shipping documents including customs invoices, packing lists, certificates (origin, conformity, warranty), permits (import/export, ITAC), end user certificates, LC documents, battery declarations, MSDS, ATA Carnets, internal transfer docs.
5. Technology Proficiency:
   • Use logistics software, Pastel, Excel, Word, PowerPoint, Google Docs, Shopify, CRM, and AssetZure for planning and tracking.
6. Asset Management:
   • Register and track company assets.
   • Conduct stock takes and archive asset records.
   • Use AssetZure for asset location creation, upload, and photo documentation.
7. Supplier & Freight Liaison:
   • Communicate with freight forwarders and clients.
8. Repairs Logistics:
   • Book products into the repair centre and manage returns.
   • Update case tracking in CRM.
9. Risk Management:
   • Proactively identify and resolve customs or transport issues.
   • Prepare for unannounced DCAC inspections and audits.
10. Secondary Duties:
    • Respond to ad hoc shipping requests.
    • Stay informed about regulation changes.
    • Maintain permit registers and ensure data security.
    • Uphold a proactive, helpful, and detail-oriented attitude.

Requirements:

• Grade 12; logistics-related certifications (advantageous).
• Thorough understanding of DCAC and NCACC processes and procedures, with strong technical expertise.
• 10 years in logistics, shipping, or inventory management.
• Driver's license with own/reliable transport.
• Occasional overtime; working onsite in an office environment.
• Language proficiency: Fluent in English (written and spoken).

Competency Requirements (Knowledge/Skills/Attributes):

• Understanding of international logistics, export regulations, and hazardous materials shipping (e.g., lithium batteries).
• Knowledge of inventory management systems and asset tracking tools.
• Familiarity with customs procedures, Incoterms, HTC, DCAC compliance, and documentation.
• Awareness of packaging standards for electronics and batteries.
• Basic understanding of electronics components and supply chain.
• Experience with inventory and asset systems like AssetZure, BOMs, certificates, tariff codes.
• Strong organizational and coordination skills.
• Attention to detail, problem-solving, decision-making under pressure.
• Effective communication and negotiation skills.
• Proficiency in logistics software, Microsoft Office, Google Docs, email platforms.
• Ability to plan and execute shipments efficiently and cost-effectively.
• Risk assessment and mitigation skills, especially for regulated shipping.
• Reliability, accountability, integrity, proactive mindset, adaptability, commitment to safety, and team collaboration.