E-Commerce Administrative Assistant

BIOHY; Stellenbosch; Remote; ZAR 150,000 - 250,000; Full time

Job summary

A dynamic company is seeking an E-Commerce Administrative Assistant to join their remote team. This role requires strong organizational, communication, and technical skills to manage inventory, perform data reporting, and support account managers. The ideal candidate has at least a year of online experience and is proficient in tools like Microsoft Excel and Google Sheets. Enjoy flexible working conditions with opportunities for career growth and company-sponsored health benefits.

Benefits

Health and dental insurance or health stipend

Paid time off

Performance reviews and growth opportunities

Access to learning tools

Qualifications

• At least 1 year of online/remote work experience required.
• Proficient/advanced in Microsoft Excel and Google Sheets.
• Excellent written communication skills and strong organizational abilities.

Responsibilities

• Support account managers with various administrative tasks.
• Track inventory levels and manage purchase orders.
• Engage with customers via forums and comments.

Skills

Organizational skills

Data analysis

Communication skills

Technical skills

Tools

Microsoft Excel

Google Sheets

Zendesk

Shopify

Google Analytics

Job description

At TalentPop App, we empower fast-growing brands by providing world-class administrative and operational support — and we’re expanding our team! We’re looking for a resourceful and detail-oriented E-Commerce Administrative Assistant with strong online experience. This role blends administrative coordination, inventory management, data reporting, and community engagement, perfect for someone who’s highly organized, technically skilled, and thrives in a remote environment.

What You’ll Do

• Support account managers with administrative coordination tasks
• Track inventory levels, coordinate restocks, and handle purchase order (PO) processes
• Perform data analysis and reporting using Microsoft Excel and Google Sheets (pivot tables, VLOOKUP)
• Manage email inboxes, scheduling, and administrative priorities
• Engage with customers and community members via forums, comments, and DMs
• Extract and organize marketing and ad performance data (Facebook Ads, Google Ads, etc.)
• Assist with operational and hands-on tasks requiring strong technical skills
• Maintain accuracy and attention to detail when working with reports and tracking systems

What We’re Looking For

• At least 1 year of online/remote work experience (required)
• Proficient/advanced in Microsoft Excel and Google Sheets (pivot tables, VLOOKUP, data organization)
• Experience with Zendesk, Shopify, RLM, Qlik, ClickUp, Asana, and Google Analytics not required but preferred
• Excellent written communication skills and strong organizational abilities
• Ability to manage multiple priorities effectively in a fast-paced environment
• Comfortable working with inventory, order management systems, and data reporting platforms
• Bonus points if you have technical experience supporting operational processes or product-based businesses

Technical Requirements

• A laptop or desktop with at least an i5 processor (or Mac equivalent)
• A reliable internet connection with at least 15 Mbps download/upload speed
• A quiet, dedicated workspace

What We Offer

• 100% remote work — work from anywhere
• Performance reviews and growth opportunities within our team
• Health and dental insurance (or a health stipend based on location)
• Paid time off to support your work-life balance
• Access to learning tools and regular feedback to fuel your career development
• A collaborative and supportive work environment where your contributions truly matter

If you’re an experienced online professional who’s ready to help high-growth brands stay organized and scale smarter — we’d love to meet you.

Apply now and join a team that values your skills, drive, and ambition!

Show more

Show less