E-Commerce Administrative Assistant

TalentPop App; Cape Town; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A leading company is seeking an E-Commerce Administrative Assistant to provide administrative support and manage inventory for fast-growing brands. This position requires strong organizational skills, online experience, and technical know-how, with a focus on data reporting and community engagement in a fully remote environment.

Benefits

100% remote work

Health and dental insurance

Paid time off

Learning tools and feedback

Qualifications

• 1 year of online/remote work experience required.
• Proficient in Microsoft Excel (pivot tables, VLOOKUP).
• Experience with inventory and order management preferred.

Responsibilities

• Support account managers with coordination tasks.
• Track inventory levels and coordinate restocks.
• Perform data analysis using Excel and Google Sheets.

Skills

Organizational Skills

Data Analysis

Communication

Education

Online/remote work experience

Tools

Microsoft Excel

Google Sheets

Job description

At TalentPop App, we empower fast-growing brands by providing world-class administrative and operational support — and we’re expanding our team! We’re looking for a resourceful and detail-oriented E-Commerce Administrative Assistant with strong online experience. This role blends administrative coordination, inventory management, data reporting, and community engagement, perfect for someone who’s highly organized, technically skilled, and thrives in a remote environment.

What You'll Do

• Support account managers with administrative coordination tasks
• Track inventory levels, coordinate restocks, and handle purchase order (PO) processes
• Perform data analysis and reporting using Microsoft Excel and Google Sheets (pivot tables, VLOOKUP)
• Manage email inboxes, scheduling, and administrative priorities
• Engage with customers and community members via forums, comments, and DMs
• Extract and organize marketing and ad performance data (Facebook Ads, Google Ads, etc.)
• Assist with operational and hands-on tasks requiring strong technical skills
• Maintain accuracy and attention to detail when working with reports and tracking systems
  
  

What We're Looking For

• At least 1 year of online/remote work experience (required)
• Proficient/advanced in Microsoft Excel and Google Sheets (pivot tables, VLOOKUP, data organization)
• Experience with Zendesk, Shopify, RLM, Qlik, ClickUp, Asana, and Google Analytics not required but preferred
• Excellent written communication skills and strong organizational abilities
• Ability to manage multiple priorities effectively in a fast-paced environment
• Comfortable working with inventory, order management systems, and data reporting platforms
• Bonus points if you have technical experience supporting operational processes or product-based businesses
  
  

Technical Requirements

• A laptop or desktop with at least an i5 processor (or Mac equivalent)
• A reliable internet connection with at least 15 Mbps download/upload speed
• A quiet, dedicated workspace
  
  

What We Offer

• 100% remote work — work from anywhere
• Performance reviews and growth opportunities within our team
• Health and dental insurance (or a health stipend based on location)
• Paid time off to support your work-life balance
• Access to learning tools and regular feedback to fuel your career development
• A collaborative and supportive work environment where your contributions truly matter
  
  

If you’re an experienced online professional who’s ready to help high-growth brands stay organized and scale smarter — we’d love to meet you.

Apply now and join a team that values your skills, drive, and ambition!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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