Document Controller

WMS Secure; Johannesburg; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading company in Johannesburg is seeking a Document Controller to manage project documentation efficiently. The role involves overseeing document management processes, ensuring compliance, and supporting project teams. Ideal candidates will have a degree in business administration and relevant experience in document control, particularly in large-scale EPC projects.

Qualifications

• Proven work experience as a Document Controller or similar role.
• At least 3 to 5 years of relevant experience in a similar built environment.

Responsibilities

• Control and monitor Client Approval Process and Document submission to the Client.
• Support in defining, organizing and managing the Final Project documents handover to the Client.
• Ensure Document Management Methodology and Procedures maintenance and compliance.

Skills

Communication

Data Analysis

Organizational Skills

Attention to Detail

Team Management

Education

Degree in Business Administration

Tools

Document Management Software

Microsoft Office

Job description

Document Controller is responsible for the timely, accurate and efficient preparation and management of all required documents for a particular project or entire organization.

Qualifications :

• Degree in business administration or related field
• Shall have relevant accreditation, training and experience to fulfil this role
• Proven work experience as a Document Controller or similar role
• Proficient typing and editing skills

Skills and Experience :

• Familiarity with engineering documents like drawings and specifications
• Very good verbal and written communication skills.
• Familiarity with conducting data analysis and reporting statistics.
• Excellent knowledge of document management software & Microsoft office Tools.
• Good organizational skills and attention to detail.
• Ability to work well with others and communicate effectively
• Ability to manage time and prioritize tasks effectively.
• At least 3 to 5 years of relevant experience in a similar Built environment.
• Minimum five (5) year’s work experience leading a document control team on large-scale EPC projects.
• Data security

Responsibilities :

• Support the Organization in the specific project, as well as the analysis of all involved Entities
• Support and assist in defining the Project Document Management Process and setup the Project Progress.
• Control and monitor Client Approval Process and Document submission to the Client.
• Support in defining, organizing and managing the Final Project documents handover to the Client.
• Transfer, preserve and maintain the document Management Knowledge.
• Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures
• Support and assist in organizing and controlling Reports.
• Provide Help Desk support on the Document Management Tools in use.
• Organize Document Register and Master Data List activities.
• Ensure training and assistance on Project Document Management topics,
• Support the Project Manager and the senior managements.
• Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.
• Upload Project Templates and Contractual Documentation into the system.
• Control or assist in workflows management and document distribution
• Control or assist in linking document to activities.