Divisional / Assistant Group Secretary

Alexforbes; Johannesburg; On-site; ZAR 600,000 - 1,000,000; Full time

Job summary

A leading company in the financial services sector is seeking a Divisional/Assistant Group Secretary. This role involves acting as a deputy to the Executive in governance matters, ensuring compliance with legislation, and managing corporate governance strategies. Ideal candidates will possess extensive experience in governance, strong qualifications, and proven stakeholder management skills.

Qualifications

• 10 years of governance and secretariat experience required.
• 5-7 years of experience in listed companies.
• 7-10 years of experience in the financial services sector.

Responsibilities

• Acting as deputy to executive regarding governance responsibilities.
• Ensuring compliance with Companies Act and regulatory requirements.
• Overseeing corporate governance practices and documentation.

Skills

Governance

Compliance

Stakeholder Engagement

Problem Solving

Education

Relevant Degree

Legal Qualification

Professional Company Secretarial Qualification

Chartered Company Secretarial Qualification

Job description

Designation: PP4391 - Divisional/Assistant Group Secretary

Category: Govern Legal Compliance & Sustain - OF5302

Posted by: Alexander Forbes

Posted on: 26 Jun 2025

Closing date: 04 Jul 2025

Location: Johannesburg

Purpose Of The Job

Purpose of the role: Acting as deputy to the Executive, specifically in respect of governance responsibilities, for GLCS. Member of GLCS Manco. Ensure compliance with Companies Act, Regulatory Requirements, especially JSE Listings Requirements and Prudential Standards, as well as Corporate Governance Best Practice. Standardised company secretarial (Cosec) services, Cosec processes and document management across all Alexforbes jurisdictions. Policy drafting, management and guidance across all jurisdictions.

Overview

Support to EGLCS

• Support EGLCS in respect of governance and corporate secretariat accountabilities
• Groupwide governance and company secretarial management
• Company secretary for assigned boards and committees: full company secretarial function, including minute taking
• Drafting portions and preparing information for the annual integrated report, governance report and annual financial statements
• Manage GLCS scorecard and design and develop new strategies and initiatives.
• Manage governance budget.
  
  

Statutory and regulatory compliance

• Compliance with the regulatory authority requirements is critical for maintaining the legal and ethical standing of the financial institution within the regulatory framework and include:
• Identify relevant amendments to legislation, draft legislation and new legislation that impact or could impact the governance universe in conjunction with Group Legal.
• Ensure consistent interpretation and implementation of legislative requirements in conjunction with Group Legal.
• Ensuring adherence to the regulatory standards and guidelines set forth by any applicable regulatory body.
• Overseeing the preparation and submission of compliance reports and other required documentation to ensure Group statutory compliance.
• Facilitating effective communication between the institution and the regulatory bodies.
• Adherence to listing regulations of financial markets, managing shareholder communications, and ensuring timely disclosure of financial reports, thereby upholding the integrity and transparency required for public trading.
• Effective and efficient record keeping and data management to ensure full and accurate statutory compliance.
  
  

Effective stakeholder engagement and management

• Governance team staff management.
• Decision making and planning.
• Engagement with external stakeholders like JSE, Strate, CIPC and shareholders
• Resolve conflicts within own team as well as with all external stakeholders.
• Complex problem solving and communication.
• Analyse information and select best solution from a range of alternative solutions
• Oversee the corporate calendar and meeting management and act as a liaison for executive and management committee members.
• Streamline executive and board interactions by acting as an intermediary between the board, executive committee, and the Company Secretary team to ensure effective stakeholder engagement and statutory meeting management.
  
  

Corporate Governance

• Designing Governance strategy and managing execution.
• Maintaining the integrity of the governance framework and ensuring that the Company adheres to legal and statutory obligations as outlined by the applicable company registry;
• Delegation of authority management
• Ensure the incorporation and execution of industry-leading governance recommendations to elevate organisational standards while maintaining compliance with legal requirements and internal policies.
• Facilitating the board’s effectiveness and efficiency, safeguarding compliance with governance requirements, and acting as a guardian of the Company’s corporate governance practices (i.e. board information / CPD material / GLCS reporting to the applicable entity board);
• Lead the team to manage meeting logistics and accurately document discussions and decisions in a standardised manner across all jurisdictions.
• Deliver authoritative and tailored governance counsel to board members, in accordance with applicable laws, codes and policies.
• Ensuring the integrity of the governance framework, being pivotal in the application of the King IV principles of leadership, ethics, and corporate citizenship within the organisation
• Advising the board and management on governance matters to align with relevant legislation.
  
  

Policy Management

Policy Management Strategy Development And Execution Through, I.e

• Acting as group wide policy custodian. Overseeing the effective implementation and maintenance of organisational policies across various jurisdictions (including policy advice, best practice and policy adequacy)
• Oversee and direct the efficient operation of the policy management framework, ensuring the establishment and continuous implementation of the group-wide document governance framework (including its entrenchment and support).
  
  

Role Requirements

• Relevant Degree
• Legal, Admitted attorney
• Professional company secretarial qualification
• Chartered company secretarial or governance qualification
• 10 years Governance and corporate secretariat experience
• 5 -7 Listed company experience
• 7 - 10 Financial services sector experience.