District Office Administrator

JustTheJob.co.za; Noordwes; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a District Office Administrator to lead electoral management in the North West region. This role involves overseeing project staff, managing stakeholder relations, and ensuring the success of elections in the district. The ideal candidate will have strong leadership skills, effective communication abilities, and a background in project management. This is a fantastic opportunity to contribute to the democratic process while working in a dynamic environment. If you are self-motivated and possess the required qualifications, we encourage you to apply and make a meaningful impact in your community.

Qualifications

• 3-5 years experience in management and administration.
• Knowledge of managing elections is a plus.

Responsibilities

• Manage elections of traditional councils in the district.
• Oversee project staff and stakeholder relations.
• Ensure successful execution of electoral tasks.

Skills

Effective Communication

Leadership

Problem-Solving

Planning

Computer Literacy

Teamwork

Decision-Making

Education

Degree or diploma in humanities

Qualification in project management

Job description

Job Title: District Office Administrator

Location: Mafikeng, North West

Type of Appointment: Contractual

Reporting: Reports to the Provincial Manager

Job Purpose: To manage the elections of traditional councils (TCs) in the assigned municipal district in North West. To provide leadership for the management and execution of electoral tasks. To manage project staff including electoral staff. To manage key stakeholder relations and the media. To manage the district office systems, processes, and procedures. To ensure the success of the elections within the assigned district.

Key Performance Areas (KPAs)

1. Planning
   • Comprehend the scope of the project.
   • Align project staff on the Project Implementation Plan (PIP).
   • Continually review the implementation of the PIP.
2. Management
   • Manage the execution of the project according to the PIP.
   • Manage the project resources (time, money, equipment, personnel, assets, etc.).
   • Anticipate and manage changes in project scope, schedule, and costs.
   • Ensure that project information is documented and securely stored.
   • Monitor and communicate progress and challenges.
   • Establish channels of communication and schedule updates for stakeholders.
   • Prepare and file project reports for the Project Steering Committee.
3. Reporting
   • Submit regular reports via the project management system.
   • File reports to the PSC meetings.
   • Compile the district project implementation report.

Competencies

• Effective Communication
• Innovative
• Teamwork
• Leadership
• Decision-Making
• Planning
• Problem-Solving
• Computer Literacy
• Ethical Behaviour

Attributes

• Ability to work under pressure
• Sound judgement and decision-making
• Diligent and delivery-oriented
• Team player
• Self-motivated
• Confidentiality and discretion
• Personal integrity

Appointment Requirements

Formal Qualifications: Degree or diploma in the humanities e.g. business, law, administration, etc. A qualification in project management will be an added advantage.

Experience: A minimum of 3-5 years proven experience in management and administration. Knowledge of managing elections will be an added advantage.

Engagement Terms

A monthly fixed fee will be negotiated and agreed upon depending on the profile, experience, and attributes of the candidate. The fee range is between R10,000.00 – R15,000.00 per month.

Job Type: Contract

Contract Length: 8 months

Salary: R10,000.00 - R15,000.00 per month

Ability to commute/relocate: Mafikeng, North West: Reliably commute or planning to relocate before starting work (Required)

Education: Diploma (Required)

Experience: Administrative office procedures, practices, and equipment: 3 years (Required)

Language: Setswana (Required)

License/Certification: Drivers Licence (Required)