Dispatch Controller

H Systems (Pty) Ltd, a subsidiary of Corialis Group, is a leading service provider in aluminium profiles, -systems and -accessories to the window, façade, and door manufacturing industry. H Systems (Pty) Ltd is committed to the principles of equal employment opportunity. Suitably qualified job applicants are invited to apply.

JOB PURPOSE

The core purpose of the role is to ensure the effective dispatch of goods according to company requirements.

KEY PERFORMANCE AREAS

• Distribution Control
• Administration
• SHEQ Integrated Management System control

MAIN RESPONSIBILITIES

• Distribution Control: Control logistics function, ensuring all orders are dispatched timeously, including managing freight forwarders and ensuring timeous collection from couriers.
• Loading of Freight Forwarders Waybills: Pre-alerting the Freight Forwarders controllers and the necessary staff of what waybills are leaving, assisting with the tracing of waybills for Freight Forwarders, route planning, and control dispatch quality, delivery times, transport costs, and efficiency.
• Ensure all picking slips are attended to timeously, prepare goods for dispatch, monitor, count & inspect the dispatching of goods to ensure orders are dispatched accurately, loading/offloading of vehicles, and ensure vehicles are pre-loaded for early deliveries.
• Execute the most efficient and accurate loading and dispatching of all orders, as per picking slips, ensuring IBTR’s (Inter-Branch Transfers) are completed as per company procedures.
• Ensure clients who collect stock are assisted timeously and courteously and provided with accurate stock as per their order.
• Ensure uptime of fleet to deliver on customer service requirements, including preventative/ad hoc maintenance and readiness for unplanned downtime, ensuring all vehicles are serviced as per service schedules, and ensuring that the delivery fleet is compliant with any associated regulations and/or other legal requirements.

• Administration: Always ensure effective dispatch administration: PODs submitted to Admin timeously, all dispatch paperwork is completed accurately, and communicate labour requirements to Line Manager in advance to ensure planning for stringent dispatch requirements.

• SHEQ Integrated Management System control: Ensure adherence to the OHS Act, take reasonable care for the health and safety of themselves and other persons, co-operate with the employer to enable prescribed duties or requirements to be complied with, carry out any lawful order given and obey the health and safety rules and procedures, report any unsafe or unhealthy situation to the employer, report any incident to the employer, comply with health and safety plans, and ensure the dispatching area maintains and complies with standards of health and safety and hygiene always.

Job Requirements

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.

EXPERIENCE

• 1 year’s experience in a similar position.
• 3 years’ experience in an operations/warehousing environment.

SKILL REQUIREMENT AND KNOWLEDGE

• A thorough practical knowledge of best practices in Operations processes.
• Awareness and understanding of the ISO 9001, ISO 45001, ISO 50001, ISO 14001 Requirements relevant to the processes under your control.

COMPETENCIES

• Able to work punctually and be persistent.
• Excellent organizing skills.
• Excellent attention to detail.
• Deadline driven with a sense of urgency.

REQUIREMENTS AS AN ADDED BENEFIT

• Experience in the aluminium profiles, -systems and –accessories environment or similar.
• At least 1 or 2 additional short course certifications.